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ORDINANCE N0.2004-07 PAGE 6 (fl The Police Department, upon approval and having received an authorized purchase order and number from the Finance Department, shall purchase items necessary to equip each newly appointed auxiliary and part-time police officer as listed on the appropriate Schedule on file with the Police Chief and previously approved by the Mayor and Council. In the event that such officer is employed as a full-time police officer for another municipality, or has previously served as a Mayfield Village Auxiliary Police Office, and by reason thereof, has already had purchased for him any of the items appearing on the Schedule, and such items are fit for use in Mayfield Village, then the Village will not purchase such items for the officer and he shall not be entitled to receive such item. In the event an employee leaves employment with the Village or is dismissed before (12) twelve months have elapsed since his or her hiring and the issuance of his or her uniforms or gear, the uniform or gear must be returned to the Village or the Village will recover the cost of the uniform or gear on a prorated basis computed on full calendar months worked and the balance due to the Village deducted from the final salary payment. (g) The Fire Department, upon approval and having received an authorized purchase order and number from the Finance Department, shall purchase items necessary to equip each newly appointed part-time firefighter as listed on the appropriate Schedule on file with the Fire Chief and previously approved by the Mayor and Council. In the event that such firefighter is employed as a full-time or part-time firefighter for another municipality, or has previously served as a Mayfield Village Part-time Firefighter, and by reason thereof, has already had purchased for him any of the items appearing on the Schedule, and such items are fit for use in Mayfield Village, then the Village will not purchase such items for the firefighter and he shall not be entitled to receive the cash equivalent of any such item. In the event an employee leaves employment with the Village or is dismissed before (12) twelve months have elapsed since his or her hiring and the issuance of his or her uniforms or gear, the uniform or gear must be returned to the Village or the Village will recover the cost of the uniform or gear on a prorated basis computed on full calendar months worked and the balance due to the Village deducted from the final salary payment. (h) Each part-rime firefighter shall receive an allowance for uniform maintenance in an amount not to exceed Four Hundred Seventy Five and 00/100 Dollars ($475.00) for 2003, Five Hundred and 00/100 Dollars ($500.00) for 2004 and Five Hundred Twenty-Five and 00/100 Dollars ($525.00) for 2005 provided such part-time firefighter attends at least twenty (20) drills annually. Any part-time firefighter who does not attend at least twenty (20) drills during the year or spends an equivalent amount of time in classes or seminars which are approved by the Fire Chief, forfeits any right to uniform allowance for the next calendar year. (i) The Finance Director is hereby authorized to reimburse all members of the Police and Fire Departments for expenditures made in accordance with Subsections (b), (d), (e), (f), (g), (h), (i) and (j) hereinabove, provided, however, that receipted bills evidencing the purchase are submitted together with an approval for payment by the respective Chiefs of the Departments by January 7th. Once approved expense forms are received in the Finance Department, the Finance Director is further authorized to make such distributions in the following accounts payable check run in January for the expenditures made in the prior calendar year. If the Village cannot make the purchase directly, and employees are required to so, then they shall be reimbursed any sales tax incurred.