2004 012 Ordinance - Laserfiche WebLink

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Agreement Between Mayfield Village, Ohio and the International Association Firefighters, Loca12619 ARTICLE 27 UNIFORM ALLOWANCE Section 27.1. All newly hired probationary employees shall receive, at the Employer's expense, all items as listed on the schedule on file with the Fire Chief and previously approved by the Mayor/Safety Director. and Council. There shall not be additional uniform allowance during the first year of employment for newly hired employees. These items shall be paid by the Finance Department upon submittal of receipts signed and approved by the Fire Chief. All items purchased shall be surrendered to the Employer if the employee fails to complete the probationary period. Section 27.2. Commencing with the second (2nd) year of employment, and continuing each year thereafter, all full-time employees of the Fire Department shall receive a uniform allowance in the amount of $700.00 for 2003, $725.00 for 2004, and $750 for 2005. The amounts stated for uniform allowance herein may also be used for uniform maintenance by the employee. Amounts paid hereunder and per Section 27.3 below, shall be prorated for the time period between the employee's first anniversary date and the December 31S` of that year. Similarly, upon termination, an employee would be entitled to a prorated share of the uniform allowance on a reimbursement basis for uniform items purchased in the year of termination. Such prorated share will be paid upon receipt of the proper paperwork and department head approval with the first accounts payable check run after the receipt of such paperwork. Section 27.3. Whenever a uniform item is damaged or destroyed in the line of duty then that item shall be replaced out of the uniform allowance. However, should any employee's maintenance and replacement costs in any year exceed the uniform allowance for that year, upon presentation of receipts evidencing such excess costs, and subject to the recommendation of the Chief, the employee may be reimbursed for such excess costs. Whenever a uniform item is lost or destroyed by an employee in a manner not related to the performance of his duty, then that item shall be replaced a the cost of the employee subject to the recommendation of the Chief. Section 27.4. Whenever different or additional uniforms are required due to promotion, the Municipality shall purchase those items for which receipted bills are presented together with an approval for payment from the Chief. Section 27.5. The Finance Director is hereby authorized to reimburse all Union members of the Fire Departments for expenditures made in accordance with Sections 27.1, 27.2, 27.3 and 27.4 hereinabove, provided, however, that receipted bills evidencing the purchase are submitted together with an approval for payment by the Fire Chief by January 7th. Once approved expense forms are received in the Finance Department, the Finance Director is further authorized to make such distributions in the following accounts payable check run in January for the expenditures made in the prior calendar year. If the Village cannot make the purchase directly, and employees are required to do so, then they shall be reimbursed any sales tax incurred. Page 24 of 35