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Agreement Between Mayfield Village, Ohio and the International Association Firefighters, Loca12619 <br />Section 39.3. The parties shall meet at a place and time mutually convenient as soon as practically <br />possible after receipt of such notice in order to begin negotiations in good faith for a successor <br />agreement, pursuant to the following guidelines: <br />A. Location of meetings <br />Meetings will be held on the premises of the Employer. <br />B. Dates and times of meetings <br />Sessions will be scheduled by mutual agreement on an as needed basis and will <br />last for no more than three (3) hours in duration. If further meeting time is <br />required following adjournment, nothing herein shall limit the parties from <br />mutually consenting to schedule a limited agenda meeting immediately <br />following the regularly scheduled meeting. <br />C. Bargaining committee make-up <br />The union team will consist of no more than four (4) participants. Union team <br />members shall not suffer the loss of their straight time regular rate of pay for <br />attendance with the employer's team in any negotiation session. <br />Either party may have up to one (1) additional individual appear at a session <br />for the purpose of providing information that may aid the parties in their <br />negotiations. Said additional person will be permitted to attend on a limited <br />basis. <br />D. Chief Negotiator <br />There shall be only one (1) spokesperson (the Chief Negotiator) for each party, <br />except that he may on occasion request one on his team members to address a <br />specific issue or topic. <br />E. Written proposals and materials <br />All written proposals or materials shall be submitted in sufficient quantity to <br />provide copies for each member of the other party's bargaining team. <br />Page 31 of 35 <br />