1997 045 Ordinance - Laserfiche WebLink

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Section S. REPORTS AND RECORDS. 5.1 Oaen Records The Permittee shall manage all of its operations in accordance with a policy of keeping its records open and accessible to the Village. The Village shall have access to, and the right to inspect at all reasonable times, any books and records of the Permittee and affiliated entities which are reasonably related to the administration or enforcement of the terms of this Permit. The Permittee shall not deny the Village access to any of the Permittee's records on the basis that the Permittee's records are under the control of any parent company, affiliated entity or a third party. The Village may also, in writing, request copies of any such records or books and the Permittee shall provide such copies within thirty (30) days of the transmittal of such request, at the sole expense of the Permittee. Ifthe requested books and records are too voluminous, or for security reasons cannot be copied or removed, then the Permittee may request, in writing within ten (10) days, that the Village inspect them at the Penmittee's local offices. If any books or records of the Permittee are not kept in a local metropolitan office and copies are not made available to the Village upon written request as set forth above, and if the Village determines that an examination of such records is necessary or appropriate to the performance of any of the Village's duties, audits, administration or enforcement of this Permit, then all reasonable travel and maintenance expense(s) incurred in making such examination shall be paid by the Permittee. The requirements of this Section shall be in addition to any other similar sections contained in other ordinances that affect the Permittee. 5.2 Confidentiality The Village agrees to treat as confidential any books or records that constitute proprietary or confidential information under federal or state law, to the extent the Permittee makes the Village aware of such confidentiality. The Permittee shall be responsible for clearly and conspicuously stamping the word "Confidential" on each page that contains confidential or proprietary information, and shall provide a brief written explanation why such information should be treated as confidential under state or federal law. If the Village receives a demand from any Person for disclosure of any information designated by the Permittee as confidential the Village shall so far as consistent with applicable law, advise the Permittee and provide the Permittee with a copy of any written request by the party demanding access to such information within a reasonable time. Nothing herein shall alter the Village's Obligation to comply with the Ohio Open Records Act as the same may, from time to time, be amended. 5.3 Public Filings (1) The Permittee shall notify the Mayor of the Village, and provide a copy, upon it's request, of all FCC, federal and state reports and filings on behalf of the Permittee or affiliates which relate to the operation of the System. 21