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Director of Administration Page 2 • Overseeing the day-to-day overall operation of the Civic Center, including the use of the facility by outside groups; • Assisting with the development of a performing arts program including supporting The Fairmount Center for the Performing Arts with promotional, scheduling and facility assistance; and • Performing other duties as required. Planning & Evaluation • Developing, implementing and monitoring systems and procedures necessary to the day-to-day operations of the Village; • Recommending short and long-term goals and objectives; and • Keeping informed of developments in relevant fields and using this information to help the Village operate with initiative and innovation. Commissions & Committees The Director of Administration is responsible for assisting the following Commissions and Committees: Planning Development Citizen's Advisory Committee Duties include: • Preparing and distributing meeting agendas; • Attending meetings, recording and taking minutes; • Transcribing meeting minutes; • Forwarding agendas and minutes to the proper department for posting on the web site; • Distributing agendas and minutes to the Mayor, Council and Dept. Heads; and • Performing any additional duties requested by the Commission or Committee members. The Director of Administration will also be a participating member of the Health Care Task Force and will assist the Finance Director in directing the activities of the Task Force. Qualifications Required To perform this job successfully, an individual must: • Be able to perform each of the General Responsibilities satisfactorily; • Have knowledge of Microsoft Office; • Be computer literate with the ability to learn new software applications; • Have knowledge of telephone protocol; • Have professional verbal and written communication skills; • Have experience in marketing and graphic design; • Have general knowledge of employment law and the collective bargaining process; • Have excellent organizational skills and show attention to detail; • Be discreet with confidential information; and • Be willing to work a flexible schedule that includes attendance at evening meetings. Mayfield Village, Ohio is an Equal Opportunity Employer (Rev 5/11)