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in writing (email ox~ memorandum) pr'ior' to encumberin:= anv exercise related expenses ox' be~innin~ anv exercise planning activities. if ,you have questions regarding eligibility during the developmental stages of your exercise project proposal, please contact Darren Price, Exercise Program Manager, at 614-799,3660 or via e-mail depricenuv,dps.state.oh.us e) Administrative Costs Ihese costs are specifically attributed to the management and administration of~the FY2010 award.. The grant recipient ma,~ budget up to but not to exceed 5% of'its total FY2010 SHSP Qrant award to covei the recipient's administrative costs. Induect costs are not considered administrative costs and are not permitted under the FY2010 SHSP grant. The allowable costs specifically include the following: • Hiring of'fizll-time or part-time staff'or contractors to include, but not limited to, completing pre-grant application Budget Worksheets, and Program Narrative; initiating, documenting, and tracking grant expenditures; inventorying equipment purchases; producing, or completing required grant reports such as the Request for Cash, Encumbrance Report, and federally- . requited ISIP and BSIR; • Overtime and backfill costs related to accomplishing allowed administrative tasks only to the extent the payment for such services is in accordance with the policies of'the local unit(s) of government; • Applicable Iravel expenses to the extent the payment for such services is in accordance with the policies of the local unit(s) of government; • Meeting related expenses (IAW with OMB Cit~culat A-87 and 44 CFR) associated with County's Ien~orism.Advisory Ieam to discuss local homeland strategy implementation and/or grant program management; • Acquisition of•authorized office equipment, including personal computers, laptop computers, printers, LCD projectors,'and other equipment or software which is_requir•ed to support the implementation of~the FY09 SHSP and only when no such equipment is currently available to accomplish the task; • Recurring fees/charges associated with authorized office equipment, such as cell phones, faxes, etc. {this does not pertain to response equipment purchased under the eligible equipment program category); and • Leasing and/or renting of office space for newly hired personnel who will .administer the programs within FY2010 SHSP, or for personnel currently being paid with SHSP funds for grant administration and will now be tesponsible to additionally~administet FY2010 SHSP funding. f) Personnel Costs Personnel hiring, overtime, and backfill expenses are permitted under this grant in order to .perform allowable FY 2010 HSGP planning, training, exercise, and equipment activities A personnel cost cap of'up to 50 percent of'total SHSP and UASI program funds may be used for' personnel and personnel-related activities as du~ected by the Personnel Reimbursement for Page 16