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• Funds Used to Design, Develop, Conduct and Evaluate an Exercise -Includes
<br />costs related to planning, meeting space and othez• meeting costs, facilitation costs,
<br />materials and supplies, travel, and documentation.
<br />• Hiring of Full or Part-Time Staff' or•Contractors/Consultants -Full or part-time
<br />staff maybe hired to support exercise-related activities.. Such costs must be included
<br />within the funding allowed for program management personnel expenses, which must
<br />. not exceed 15 peroent of~the total allocation.. The applicant's formal written
<br />procurement policy or~ the Federal Acquisition Regulations (FAR) -whichever is
<br />more stringent - must be followed.. In no case is. dual compensation allowable., As
<br />previotrsiy noted, all consultants/ contractors, including their support staff' (e.,g.,
<br />exercise planners, controllers, facilitators) that are utilized to develop, conduct, or
<br />evaluate exercises must have completed the FEMA Exercise Design and Evaluation
<br />Course and the HSE;EP Training Course, as well as have a strong working knowledge
<br />of'the National Exercise Schedule (NEXS} and Corrective Action Program (CAP)
<br />systems.. A scope of~work and contract detailing the job duties and deliverables for'
<br />all consultants/contractors must be provided and approved by the Ohio EMA Exercise
<br />Program Manager prior to finalizing any consultant/contractor agreements or
<br />COntCaCtS .
<br />• Overtime and Backfill Costs -Overtime and backfill costs associated with the
<br />design, development, and conduct of exercises are allowable expenses. These costs
<br />are allowed only to the extent the payment for• such services is in accordance with the
<br />policies of'the State or unit(s) of'local government and has the approval of•the State
<br />or the awarding agency, whichever is applicable. In no case is dual compensation
<br />allowable..
<br />• Travel - For expenses (e.g.., airfare, mileage, per diem, lodging) of~employees on
<br />official business related to the planning and conduct of'the exercise project(s) .
<br />• Supplies -Items that are expended or consumed during the couzse of'the planning or
<br />conduct of the exercise pt'o ject(s) (e.,g.., copying paper, gloves, tape, moulage. kits or
<br />supplies, triage tags)..
<br />• Other• Items -Costs would include Mental space/locations for exercise planning and.
<br />conduct, rental of~equipment (e..g., portable toilets, tents, PA systems), food, gasoline,
<br />exercise signs, badges, etc..
<br />Unauthorized exercise-related costs include:
<br />• Reimbutsement~for the' maintenance and/or wear and tear costs of general use
<br />vehicles (e.g., construction vehicles) and emergency response apparatus (e.g.., fire
<br />trucks, ambulances). The only vehicle cost that is reimbursable is fuel/ gasoline
<br />(receipts must be provided}.
<br />• Equipment that is purchased for permanent installation and/ot use, beyond the scope
<br />of'exetcise conduct (e..g.., electronic messaging signs)
<br />All exercise activities supported b~,FY2010 SHSP must be pre-approoved by the Ohio E_ MA.
<br />As a reminder, the applicant must attend a mandatory Tr~ainine and Exercise Plan_
<br />Wor~kshon (TEP'4~ to coordinate and schedule their exercise activities and obtain approval
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