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12 Copies of all final versions of the exercise scenario, SitMans, PowerPoint presentations, ExPlau, C/E Handbook, the MSEL, evaluation forms, AARs/IPs, sign-in sheets, etc. must be provided to the Ohio EMA Exercise Program Manager and are not proprietary to any applicant, jurisdiction,'sub-grantee or contractor(s). 13.. As previously mentioned, proposed exercise dates must be coordinated and approved by the Ohio EMA Exercise Program Manager to avoid scheduling conflicts. This scheduling process will be conducted at the Iraining and Exercise PIanning Workshop (IEPW) that will.take place in the March-Apxi12010 time fiame. Attendance at the IEPW is mandatory. No exercise funds may be encumbered or spent, nor exercise planning started, pxior to attending the IEPW . . 14. Io be eligible for• funding, all exercises and projected exercises must be listed in the State o#' Ohio's Multi-Year Training and Exercise Plan (IEP}.. 15 All exercises must be entered in the National Exercise Schedule (NEXS). the responsibility for entering the information, including planning conference and exercise dates, contact information, participating agencies, eta will be the responsibility of~the local exercise planning team.. A training session on the NEXS will be provided as part of the T1;PW. 16. The IP from all exercises must be entered into the Corrective Action Program (CAP) System within 10 business days after the submission of~the final AAR/IP to Ohio EMA, It is the responsibility of~the local exercise planning team to enter their respective IPs into the CAP System. Attaining session on the CAP System will be provided as patt of the IEPW. 17. A final drawdown for exercise expenses will not be processed until the county submits the final AAR/IP to Ohio EMA, finalizes the exercise information in the NEXS and enters the IP for the exercise into the CAP System. 18 For exercises conducted utilizing local SHSP allocations, the applicant will be solely responsible for• ensuring HSEEP compliance and must maintain documentation for State and Federal programmatic audit purposes (e..g.., copies of'document reviews, proof'of AAR/IP submittals; maintenance of~NEXS and CAP System information), The applicant must identify a single point of contact that will coordinate all activities with the Ohio EMA Exercise Program Manager. For exercises conducted through the Regional HSGEP; Ohio EMA wiil continue to ensure HSEEP compliance by directly monitoring all exercise activities- 19. Should the applicant choose.to sub-grant exercise funds (e.g.., SHSP, EMPG, UASI, CCP), the applicant sub-granting the fitrzding will be solely responsible for oversight, administzatiorr, and auditing to ensure HSEEP compliance, This includes attending ali exercise meetings and exercises, as well as reviewing and approving all exercise documentation.. Allowable FY2010 SHSP exercise costs as they pertain to the State Investment .Justification: Page 14