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07/10/2009 FRI 15;07 FAI 440 449 0822 Mayfield Village FD 9006/008 'ax?cl Review https:llportal.,fe,ma.gov/firegTaWjsp/Szc_ admin/awards/spec/vlew aw... Part 18 New ResVictions on Lobbying 31 CFR 205_6 Funding Techniques OMB Circular A-21 Cost Principles for Educatiortal Institutions QMB Circular Ar87 Cost Principles for State/tocal Govemmerits. lndian tribes OMB Circatar A 922 Cost Principles for Nvm Profit OrganWtions OMB Circular Uniform Admini5frat?Ve Requiremer?fs for Grarrts ard Agreemerrts Wth State and Local A-102 Governments Assistance to F'vefighters Grarrt Applicabion and Assurarces containsd therein OMB Ciroular V?orm Ad`yMstrative Requir+emerds for Grants and Agreemerrts Wtth institutions of Ffigher A-110 Education, HospiEafs, and Other NonProfd OrgarLations Assistance to Frefighters Grant Appliaatton and Assurances coritairted therein ArEicfe XXII-- Audit Requirements A!t grarrtees must follow fhe audd requiremends of OMB Circular A-133, Attcft of States, Local Govemroents, and Non-Profit Organ¢atiors_ The main requiremerd of this OMB Cirmlar is that grardees that expend $500,000_00 or more in Federal funds (from all Federal sottFCes) must have a singfe audit performed in accordance with the circubr_ As a candition of receiving fundirg under this grant program, you must agree to maintain grant fdes and supporting docLanentation for tluee years upon the officlal caoseout of your grant Yeu must aiso agree to make your grarit fifes, books, and records avaitable tor an audit by DHS, the General Accounting Office (GAO), or their dcdy authorized representatives to assess the accorrpGshme?ds of the grant program or to'ensure compfacice with any reqticermnt of the grant prograrn. Artlcie Xllf- Additional Reyuirements (if applicable) Vehicle Awardees: Vehicle awardees for FY 2008 wilt be requised to include an advance payment bond as part of the c.ontract wifh their vehicle manufacturer.: An advance paymenY band is Iike an insurardce pofcy that protects you in the event that the manufaotvrer with whom you contracted to bLuld your vehicle cannot futfill the contract, i e,, carnot finish buitding your vehicle fvr, any reason M advance- paymerd bprid is a firsancial topl used to guararrtee that. in the everit of manuFacturedcoriEractor defauk funds will be avrailable to firfth the constructton of your vehide and ensure iis proper opera6on_ From the vehicle grantee's point of view, the insolvency of a ooritractor dLaing the consiruction of a vehicte will mosE litcely resu{t in delayed camplefion of the vehicle, additional expenses for a dif#ererit manufacturer/contractor to finish the work, or even toss of grant funds. FoP this reason, we now require maniaEacturerslcorrtractors ta provide a bond from an independent bank, insLffance company or bonding agenay so that the vehicle grantees can recov+er damages they may sustain iF the rRanufacturer/oontracto[s defauR duliRq the construction of a vehicte., The amourd af the bond should be eqval to, or greater' than, ttio surn of ary payments, compensatfen and/or consIderation provided prior to the de]"Nery of the vehicle. If tio down payrs-erd is required in the purchase corrtract, an advance payment bond is rro# required_ Regardless af whether a perfomtance bond is obtained, each veh'rcle purcFrase contracf must inGude a performance clause.. The performanr-e clause stiputates a certain date when f.to vehir,le wiq be delivered by the vendor, (f the vendor does not deliver the vehicle by the date stipulated in the pertormance cfause, penalties are administered to the ve?zdor_ These penalties shoutd be of a severity sufficient to protide the vendor with incentive to deliver the vehicle at the earGest pos$ibte dafe but no less than $104 per day, Regional Hosts: Grantees thai are the hosts of cegional projects as provided for in fhe annual pragram;gtndance are accotmtable for the equipment pvrchased with grant funds and disbursed to other first-responder orgarvzations under a memorandum of understanding. Responsibility for mairitenanca of the equiprrent may be p{aced in the har,ds of the 6 of'$ 7110/2009 1:12PM