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FY07 UASf Grant Applicatiqil • Recurring fces/charges associated with rzuthorized ofji'ce equipment, svch as cell phones, faxcs, etc. (this does not pertain ta respon.re equipment purchased under the eligible eyuipment program category); and + Leasing and/pr renting of office spacc for newly hired personnel who wil] administer the programs within FY07 UASI, or for personnel currentiy being paid with UASI funds for grant administration and will now be responsible to additionatly administer FY07 UASI fun@ing. 7) Pcrsannel Costs: a) 15% Federal Cap - The federal grant gtaidance recognizcs that personnel cdsts are eiigible under the i1ASI program. Hpwever it further stipulates that personnel costs far the entire FY07 HSGP must not exceed 15% of the tatal grant award. This cap does not appiy to costs to hire contractors or administralive casts, At this time, OEMA cannot determine if that threshold is or wi11 he mct. Some applicants may have little to no personnel costs in iheir budgets while others may have high persanneI budgets. 'l'herei`are, afier review of a11 grant applications, OEMA may find it necessary to cap individual awards and limit personnel staff casts. StAte agencies and associations should bc aware of lhis and budget accordingly. 'I'his decision will be communicated to all grant rccipients when/should it occur and it will be sa retlected on the Grant Agreement, b) nvcrtime: These are expenses incurred by personnel wvho are perfarming approved and budgeted FYO? UASI grant program activities over and above their normp}, schedulcd work liours or work week. Budgeting or paying For overtirrte costs wifl nat result in an inerease a!' full-tirne employees {?1iTEs). Ovcrtime payments are allowed only ta the. extent that; •"Che cost was pre-approved by the agency and is reflected on their currently approved budgel worksheet for planning, training, and/or administration costs; • The compensation must be reasonable and oonsistent with that paid for similar work in other activities of government; • The payment for such services is in accordance with the golicics of the agency; and • The tirne and/or serviees used to accomplish a specific program activiiy are supported by adequate docurnentation af the costs. e) Backfill: t'hese are expenses iracurred by personnel who are working aver and abovc their norrnal, sclieduled work hours, or work week, in arder to pcrform the duties at` those other personnel wfio ar.e_ temporarily assigned.. to--cQmplete approved and budgeted rY06 IlASI grant activities. Backfill costs are viewed and treated as Overtimc costs (as discussed abovc) regardless oF whether thc individual has performed more hours in their norma.lly assigned plac::c of duty or if thc avertirnG accrued as a result of being re-assigned to a different placc of duiy. Tiuageting or paying for backfill GOStS must not result in an increase af Fuil ar Part-time Emplayees. . d) Hiring; Agencies who will undcrtake appraved and budgeted rY07 UASY grant program activitics may hire new personnel to complete those tasks. This may a1sa inciude persortnc;l expenscs incurrcd where ncw personnel arc hired to fiilfill Functions and dutics as a result of existing personnel being rcassigned fuli-time to perform approved and budgeted FY07 Page 22, 5ap(ember, 2007