2017 016 Ordinance - Laserfiche WebLink

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Collective Bargaining Agreement between Mayfield Village a~ad the I.A.F.F. Loca12619 ARTICLE 13 PERS®NNEL FILES Section 13.1. It is recognized by the parties that the Employer may establish regulations for the custody, use and preservation of the records, papers, books, documents and property pertaining to the Employer or its employees. Employees shall have access to their own individual personnel files for review of documents contained in said personnel file. An employee shall not have access to any other employee's personnel file. Employees shall have access to their individual personnel files for review in the following manner: 1. Requests for review must be in writing. Time and date for review is subject to the availability of the employee's personnel file. Such review shall not last longer than thirty (30) minutes. 2. All reviews shall be conducted during normal business hours. 3. Employees have the right to procure a copy of any and all articles in his personnel file, copies of which shall be provided by the Employer. Employee personnel files shall include, but may not be limited to, individual employment data, payroll information, work time schedules, records of additions or deductions paid, application forms, records pertaining to hiring, promotion, demotion, transfer, layoff and termination. Section 13.2. Nothing herein shall prevent the dissemination of impersonal statistical information. ARTICLE 14 GRIEVANCE PROCEDiJRE Section 14.1. It is mutually understood that the prompt presentation, adjustment, and/or answering of grievances is desirable in the interest of sound relations between the Employer and the Union. The procedures specified in this Article are intended to provide a system for a fair, expeditious, and orderly adjustment of grievances of the employees who are Union members in the Fire Department. Section 14.2. The term "grievance" shall mean an allegation by the bargaining unit employee that there has been a breach, misinterpretation, or improper application of this Agreement, including all disciplinary actions. It is not intended that the grievance procedure be used to effect changes in the Articles of this Agreement or any matters not covered by this Agreement. Section 14.3. All grievances must be processed at the proper step in order to be considered at the subsequent steps unless the parties agree otherwise in writing. 8