2016 022 Ordinance - Laserfiche WebLink

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national origin, disability, age, military status or ancestry. Grantee will incorporate the requirements of this paragraph in all of its contracts for any of the work undertaken on the Eligible Project (other than subcontracts for standard commercial supplies or raw materials), and Grantee will require all of its contractors for any part of such work to incorporate such requirements in all subcontracts for such work. 9. Project Manager. Grantee hereby designates the officer or employee of Grantee identified on page one of this Agreement to serve as Project Manager. Grantee shall notify the Grantor promptly in writing of any change of the person designated to serve as Project Manager. 10. Securing Contractor(s). (a) Qualified Personnel. Grantee agrees to secure qualified personnel and/or contractors to complete eligible activities of the Eligible Project. All personnel performing work under this Agreement shall be employees of Grantee or any Collaborative Partner(s) as identified in Exhibit 1, or under the direct supervision of the Project Manager or Grantee's contractors. Grantee agrees to comply with all applicable laws governing the selection of contractors under this Agreement, including any applicable procurement processes. (b) Binding Provisions. Where performance of eligible activities of the Eligible Project are carried out by a Collaborative Partner(s) or a contractor of Grantee or a Collaborative Partner(s), Grantee shall make the provisions of this Agreement binding on such Collaborative Partner(s) and/or contractor. Notwithstanding any delegation of activities to a Collaborative Partner(s) or contractor, Grantee shall not be relieved of any legal responsibility for compliance with requirements of the Agreement. 11. Reporting. (a) Progress Reports. Grantee shall provide a Progress Report to the Grantor with each submitted payment request (the "Progress Report"). The Progress Report shall include a description of all completed work with beginning and end dates, including tasks, objectives and outcomes and any recent significant events regarding the Eligible Project. The Progress Report should also outline proposed tasks, objectives, and outcomes that Grantee plans to complete by the next Progress Report. Additionally, at any time during the Tenn of the Agreement, Grantor may request an updated Progress Report, which shall be submitted to Grantor within ten (10) days of such request. (b) Closeout Report. Within 60 days after the Eligible Project is completed, whether on or before the Project Completion Date, Grantee shall provide the Grantor with a Closeout Report (the "Closeout Report") in the form prescribed by the Grantor, which shall include final proof of Matching Funds, if applicable. 12. Records Maintenance and Access. (a) Maintenance of Records. Grantee shall establish and maintain for at least three years after the Project Completion Date or any earlier termination date its records regarding this Agreement, the Grant Funds and the Eligible Project, including, but not limited to, financial reports and all other information pertaining to Grantee's performance of its obligations under this Agreement. If any audit, dispute, or litigation is then pending, however, Grantee shall maintain such records as maybe relevant to such matter until it is fmally resolved. (b) Inspection and Copying. At any time during normal business hours and upon not less than 24 hours prior written notice, Grantee shall make available, and shall cause any Collaborative Partner(s) to make available, to Grantor, its agents or other appropriate State agencies or officials all books and records regarding this Agreement, the Grant Funds and the Eligible Project which are in the possession or control Local Government Safety Capital Grant Page 4 of 11