11/25/1987 Meeting Minutes - Laserfiche WebLink

Home Browse Search

ll J i , 179 MINUTES OF A SPECIAL MEETING OF COUNCIL Mayfield Village November 25, 1987 The Council of Mayfield Village met in Special Session on Wednesday, November 25, 1987, at 8 p.m. in the Council Chambers at the Village HallO Council President Santo Basile presided. Roll Call: Present: Mr. Basile, Mr. Flynn, Mrs. Mills, and Mr. Rinker Absent : Mr. Petschauer Also Present Were . Mr. Hovancsek, and Mr. Patrick Mr. Basile stated the purpose of the meeting was to discuss the expenditure of funds f or the Wilson Mills Road Improvement Project, Mr. Hovancsek said that bids were received on November 17 for the Wilson Mills Road Improvement. He.said that we had estimated the job at 5,700,000. He said the Ohio Department of Transportation estimated the job at 6,500,000. The low bidder was the C.A. Agresta Construction Company. His price was 7,406,831. Mr. Hovancsek explained that the State, automatically, when it is above their, estimat.e, (will review their estimate;) and wi11 not award if they don't revise their estimate. He said they looked at their estimate and there were three contractors whose bids were close. The next bidder was 83,000 above the low bid, and the other bid was 7,879,000, which was about 5% above the low bidder. They reviewed their specifications and determined that they had underestimated the water portion by 427,000 based on what the contractors had bide So, O.D.O.T. raised their estimate. Then, they raised their es- timate 223,000 in the roadway area portion. Mr. Hovancsek said that they raised their estimate to 7,150,000; the bid is still 4% above the revised es- timate. Mr. Hovancsek reported that the highway director made a conditional award to the C.A. Agresta Construction Company last Friday. He said that Friday after- noon he was advised by the County Engineer's Office that the award was condi- tional upon agreement by the three local communities to pay their portion of the water main replacement. He explained that this is a Federally-funded job and the non-Federal share (25%) is paid by the County license tax money. He said a letter was received by the Mayors of the three communities on Tuesday explaining what he had been told. He said the letter said they would like the municipalities to indicate their concurrence in paying the 100% for the water work0 Mre Hovancselc said the cost of the water work was 1,575,000. We got a State grant for 125,000 to be applied toward the cost of the,water work. Then, the County Engineer's Office indicated that they would credit the municipality for all the engineering fees of the job (approximately 121,000.) Mr. Rinker asked if the figures on the letter were the prorations between the three municipalities. Mr. Hovancsek said yes, and explained the amounts in detail. 1