09/18/2000 Meeting Minutes - Laserfiche WebLink

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Regular Council Meeting 9-18-00 Page 2 COMMENTS FROM MAYOR RINKER Mayor Rinker administered the oath of office to Thomas Marous as a member of the Architectural Review Board. [Mr. Marous is completing the three-year term of Noboru Asamoto who resigned in March. The term will expire on December 31, 2000.] Mayor Rinker said we potentially may have another opening. Some people have made overtures about whether or not they may continue to serve. COMMENTS FROM,COUNCIL PRESIDENT MARQUARDT Council President Marquardt had no comment. DEPARTMENT HEAD REPORTS Service Mr. Metzung said as a follow-up to the storm (of August 27), he is soliciting bids for repair of the culverts in the areas of Timberline, Hanover and Thornapple. He has received one set of bids and will solicit more. He asked if a Special Meeting of Council could be held the evening of the October Caucus if the bids are received. He questioned going out for informal bids. Mr. Diemert asked if Council wished to authorize Mr. Metzung to move in that direction (of informal bids.) He asked Mr. Metzung if he did not want to request formal bids because of the time frame of putting together specifications and advertising. Mayor Rinker questioned the cost. Mr. Metzung quoted the informal bids he had received and described the work to be done in each area. The contractor would need to take an excavator into the Hanover area. The specs for these projects are straightforward and advertising for formal bids would require a longer time frame. A brief discussion was held. Mayor Rinker explained how the Village must make judgement calls on these types of expenditures and how things of this nature are pretty event driven. Dr. Parker expressed concern about the potential for reoccurring problems in the Hanover area, that the debris may accumulate again and suggested having an engineer into look at it. Mr. Ilacqua questioned if there is a need for wire mesh or gabions in the Hanover area. council President Marquardt asked Mr. Diemert the wording for the motion and suggested discussion be held at that point.