09/15/2008 Meeting Minutes - Laserfiche WebLink

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Regular Council Meeting 9-15-08 Page 13 Council President Buckholtz asked if there was any discussion. Dr. Parker stated that he assumes Heinen's is going to use the patio portion. Why wouldn't they offer to pay for it? Mr. Marquardt said this was not brought up at Caucus. Mayor Rinker said this was part of the plan before we entered into the whole arrangement months ago, that we would have to put some kind of landscaping and feature in there. This is not new. We could always opt for concrete. We thought that pavers would be far nicer. Part of the discussions we have had for the Town Center, discussions over the past few years, the Planning Development Committee has looked at it. We have talked about the potential for the property behind us here as to whether or not that could be utilized in some way. Mayor Rinker wrote about it in the Voice of the Village. We have talked in general terms and very specific terms about what we want to do with that north entryway. Heinen's is bearing the cost of the structural change there. Planning and Zoning made the approvals for them to be able to that. We have understood all along that they are going to be coming out that north side. Part of our leasing arrangement and the quid pro quo that we have done with tying into the two parking lots and the paving that goes through there is that because it is on our property we would design and basically utilize that. While it is an access point to Heinen's and the overall maintenance, the underlying agreement to it is that we would design and install this portion of it. We saw it as an amenity as part of this kind of a courtyard arrangement we are trying to develop to encourage between the Civic Center, the Jadd Mall, Heinen's and eventually whatever we do on the west side of the property. The specific issue of Caucus, Mayor Rinker would agree, he does not think this was on there, but in concept, we have always talked about putting that in and the idea that we have pavers in there was to Mayor Rinker's knowledge something that we all generally understood. This is the first time we have gotten the specs on the amount. Mayor Rinker's understanding is that this was part of what was discussed in front of Planning and Zoning from the very beginning. Mr. Marquardt said the details were never discussed. He does not believe he has seen any kind of documentation as to what our responsibilities are. Mayor Rinker stated we have lease agreements. There are a lot of things Council has already passed upon. Council President Buckholtz added that this was not on the last Caucus, but it was definitely in Planning and Zoning, Planning and Development, and BZA. We have seen the drawing. We have seen the plans. It was definitely outlined that they were going to do the doorway. We were the ones that requested that they open it up to the north. That was specifically stated in a meeting with the representative of Heinen's. Someone asked why we are doing this and his response was, the Village approached us as opening this up. It was the idea of us building a courtyard kind of situation, creating a mall or piazza, the roadway, the whole deal. Council President Buckholtz saw the requisition come through. We did not talk about it at the last Caucus, but then immediately he remembered and looked through a couple meeting notes.