11/15/2004 Meeting Minutes - Laserfiche WebLink

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Regular Council Minutes 11-15-04 Page 8 mean we are still at the early stages of it. But I suspect what I will be asking Council to do is to consider setting aside a good chunk of money so that this group can go and do a quality job to present us with a series of visualizations that are going to be utilized by us to go to the next step Information & Technolo~y Mr. Marrie said we will cover 2-3 of the articles tonight in our voting. We have met with and everyone has agreed to the purchasing of the wiring to go over to our Civic Center so we can set up our computers and phone system. That has to be wired to do that no matter where we go with it from there. We have also talked to and have settled on Tech on Call who are going to take care of our phone and data systems which is also on the agenda for a vote tonight. It was also brought up by Information and Technology and it was discussed and approved by Finance today. There will be--in the future there is one more phasewe will call that Phase 2 that needs to go after we get over and that is the one that will really pay off-(that was brought up by Tech on Call); that will save us $13,000/year on our phone bills and our phone usage. There are a lot of good things. Last but not least, it will be nice to get this all in motion so Donna and the rest of the administrative team can move over into space where they deserve; they are so cramped right now. The rest of that voting is on tonight's agenda and can be discussed at that time unless you have some questions. Mrs. Mills said Finance approved the hiring of Mr. Hunter for the Village Information and Technology Director. That is not on our amended agenda. Do you want that on tonight? Mr. Marrie said yes; we discussed that with Information and Technology and with Finance. It was put on hold at the meeting. Mrs. Mills said it is Ordinance 2004-49. Council President Buckholtz asked if Council wished to made a motion to amend the agenda. Mr. Marrie, seconded by Mr. Saponaro, made a motion to amend the agenda to include Ordinance 2004-49. ROLL CALL: AYES: All NAYS: None Motion Carried Agenda Amended Council President Buckholtz asked, did you have an opportunity to set any guidelines on what you have in mind, hours, etc.? Mr. Marrie said it was decided he will be on call when we need him. There would be no set amount of hours. It would not be a permanent part-time position. It will help us to have somebody with talent from the outside to look at this equipment and the way we are going that is not tied to a phone company or somebody selling a service or goods. It is someone to look at it with basically nothing to gain one way or the other but also has the knowledge to be able to do this for us. It will be sort of a "systems person." (Phil used that term.) I have talked to Mr. Hunter and it is perfectly acceptable to him to have it on that basis. This is not afull-time and we 1