04/18/2016 Meeting Minutes - Laserfiche WebLink

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Minutes of the Regular Meeting of Council Monday, April 18, 2016 P age 13 Ilecords Commission - Mrs. Mills - The revised retention schedules have been completed. 31 boxes were sent off-site for storage. House Bill 9 Training will be May 27`l' here from 10:00- 1:15 and Shred Day is May 14"', 9-12, so get your papers ready, we are ready to slu•ed again. Recreation Boai-d - Mr. Marrie - Recreation Board is goii7g to ineet this Wedtiesday at 7:00. The items discussed will be the Easter party evaluation. It was a huge success and it was a tremendous tumOUt like never before. Debbie Hudacko Scholarships will be talked about and discussed and we are looking at scheduling a night out for diiuler and a show at The Grove as far as the committee. Safety and Service - Mr. 1Vlarrie -We discussed at our Safety and Service meeting two weeks ago needed Police and Recreation Departinent equipment was discussed in detail and passed and now they are on the agenda tonight for passing after going through Finance. 'I'he Grove Comniittee - 1VIr. Jerome -The first row of stone tiered seating is in. Extended pavers to follow weather pennitting around April 18u', today. Stage flexibility with south seating area for those who require assistance so it's going to be east of the, into the bowl of The Grove ainphitheater is going to be this extra area of pavers. It's going to be great for people who have a tough tiine getting into there whether in a wheelchair or a walker or just hard to walk and they want to get a nice chair on the flat surface so that's going to be excellent. We have also as Tom Cappello I think had inentioned the work has begun to improve the head-in parking at North Corrunons which of course was a safety concern with the police and fire so that should make them happy, make the residents happy and should be a good project. Asphalting of the service drive and concrete extension pathway and plan for the concession trailer are going to be in about inid-May and, Diane did you say you had any items you wanted to distribute, diagrams, were you doing any of that? Ms. Wolgamuth replied, no, I will attach everything to the Minutes. NIr. Jerome stated, okay, excellent. Okay. The concession trailer, what that is that's from the across the street where it was, well right now, but we are actually going to repurpose that and use it over at The Grove to serve possibly hot dogs, popcorn, pizza, maybe ice cream. Also, we are reusing it. Initial publication of season's schedule and welcome letter to appear in the April issue of the VOV wluch will come out at the end of the month, begiruiing of May. It will include highlights, pai-ticipation with Village 0' of July Celebration and 2016 location in North Commons recreation area. The Grove Committee has also welcomed two new members, Angela Whitman and Phil Stella. The Committee's made several Grove presentations to other Mayfield Village Cominittees, Advisory Coinmittee, Recreation Board and Activities Committee as well as outside groups including Mayfield Chamber of Coinmerce. They are going to be at the upcoming Board of Election and Rotary ineetings. Coimnittee and staff inet with the Cleveland Foundation to discuss outside funding and will meet shortly with Cuyahoga Arts and Culture and finally the Committee is undertaking conceptual steps related to future bandshell at The Grove wluch will include possibly storage room. That is the end of iny report. Hopefully we will see everybody at The Grove here very soon.