02/06/2012 Meeting Minutes - Laserfiche WebLink

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Minutes of the Special Meeting of Council Monday, February 6, 2012 Page 3 Field events will be reananged. Right now the long jutnp is located here on the south side of the bleachers. That will be located on the east side. Discus and shot put will be in this open area between the baseball field and the soccer fields which are here. They will be relocated there. The stadium lighting is going to be replaced. Currently there's siX poles, three behind the stands in each case. They will be replaced by four poles with lights, more energy efficient lighting that would light the field. We did a study in terms of spill because there was some concern about getting spill at the edges of the site so we have reports or calculations and copies, the city has copies of those, where on all the perixneter edges there will be basically zero foot candles, so all that will be concentrated in the middle there. Mr. Delguyd asked, visitor stands? Mr. Henderson replied, visitor stands are another phase 2 portion. The current stands will remain. The District understands that it's an ongoing maintenance issue and safety issue so they are first priority in terms of phase 2 to upgrade those stands. As a part of phase 1, they will remain as they aze. The existing concession building is going to remain. Ha1f of that is actually a11 the electrical service that feeds the entire stadium so that will remain. The transformer is out here. They' 11 tum that piece probably into a team room or a referee's room for half-time, sort of a multi-purpose space that they'11 use that for. In addition we will bring a new hydrant. There will be a new fire hydrant brought back to this location to get it closer to the facilities back here. Currently the closest one is out in that area there so there will be a new line that will come back and serve that. That pretty much just in brief kind of shows you what the scope of what this improvement is. It's about $3.5 million in cost. Our goal is to have it complete by football season this fall. We have secured bids the end of last week so they just came in and we are reviewing them now. What we'd like to be able to give is a notice to proceed to the contractors the end of February so they can start their process in terms of procuring all of the equipment, the products and going through their submittal process and reviews. That's sort of the schedule that we are trying to keep. Mr. Marrie asked, what did Planning and Zoning finalize on tonight? Mr. Henderson replied, they approved it. Mr. Delguyd asked, is there anything underneath the home stands or aze they just free standing stands? Mr. Henderson replied, there will be gravel underneath it. It won't be concrete. Mr. Delguyd asked, it's not going to be a like a locker room or anything else? Mr. Henderson replied, there's no structure underneath it, no. And with the reconfiguration of the fencing, you won't be able to go underneath it. You can't now either if they close off that gate. They'11 have that so there's just gravel underneath, but no building, no structure.