03/19/2012 Meeting Minutes - Laserfiche WebLink

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Minutes of the Regular Meeting of Council Monday, March 19, 2012 Page 11 Ms Calta stated, I just have a couple comments, Mr. President if I may. As far as the comments as to the access easement and the additional donation of land and the additional cost on the roadway which have been, Mr. Delguyd, I agree with your assessment of how the costs have grown, I have personally opened a dialogue with the attorney for the Library. She has been in dialogue with Sari Feldman who has also been in dialogue with Roger Riachi. Sari Feldman is the Executive Director of the Library. Roger Riachi is the individual working with the Library in charge of all of their improvements. This is just one of the projects he's working on, but he is the general contractor, or a little bit more of a project manager. They have all acknowledged what has been brought to their attention in the way of these additional costs that the Village is looking at. They are willing to sit down and talk further with the Village about those costs relating to the roadway and the additional parcel of land. I am hopeful that we can come to some appropriate resolution given the change of how the plans have evolved over this now probably 18 months, probably even longer than that, 19-20 months as the project has evolved from discussion to the point where they are ready to put the shovel in the ground. Mr. Delguyd asked, if they are willing to talk to us about that, do we hold off on passing this? Ms. Calta replied, it's a good question. I would say no. The roadway right now is proceeding through the Planning Commission. As Mr. Marquardt mentioned, there was dialogue as to the roadway and some thought on design changes. I don't want to have everyone have dollars in their mind right now, but there was further discussion. I think that it's appropriate that this moves forward. They are committed. The Library as a public entity has in good faith said we will sit down and talk about these things. There also can be some efficiencies in the construction of that roadway on the Village's part. We talked about it with the administration, the Building Department and the Engineer. When the Library gets their bids back, and URS is here and they can comment on that, they have gone out to bid. They are waiting to get their bids back. They will have someone that will bid on their paving package so to speak. They are a public entity. They have to go out to competitive bid. So does the Village. When we go out to competitively bid, we are hopeful that we will get a very competitive price from the market and possibly even get a very competitive price from the contractor that's working on their job because he will have all of his equipment mobilized on the site and probably be able to mobilize it at a cost that would be less than an outside contractor. That may not happen, but that is a possibility that could happeri when this goes out to the market. We have a not to exceed number that's been inserted in this of $175,000. I am sure Tom can comment on what that number will be when it goes out to bid. It's hard to tell. But I think that makes it attractive to the marketplace to come in at a competitive price. We have the dialogue open with the Library. Mr. Delguyd asked, will we know the winning bidder.on the pavement project prior to awarding the access road?