09/29/2003 Meeting Minutes - Laserfiche WebLink

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Special Council Meeting 9-29-03 Page 2 Ms. Calta said we did not bring it to his attention. That question came across my desk. I was talking to Tom Evans when they reviewed all the bids on Thursday and Friday to see if there was any sort of mathematical error that we could find. There was nothing, I guess, that was noticed in the numbers that they submitted to the Village. Mr. Marrie asked, and by law, they can pull out? Ms. Calta replied yes. The only responsibility they would have is in the event that the Village had to re-bid the whole project, they would be responsible with any costs associated with re- bidding the project. Mr. Riter said it is obvious to me that there must have been some type of mathematical error because there is such a huge difference. Mr. Marquardt said I am disappointed that URS didn't before they made the recommendation-didn't go back and question it--there is such a big discrepancy. Ms. Calta said I guess Tom Evans did at the opening have a brief conversation with the individual from King Excavating and at that point the King Excavating representative didn't seem to indicate that he was surprised at the bids or anything like that and seemed to indicate he was going to stand behind the number. When they checked all the numbers, the numbers were fine. Mrs. Cinco said we need to get going on this [project] too. Council President Buckholtz said we wouldn't want to hold somebody to something in that they couldn't possibly do the job. Another question that just came up, I had asked since Great Lakes Construction was so close to Moderalli, would it be any more advantageous to be using a company that was already working with us successfully. Diane has reiterated that the letter came recommending them [Moderalli] from URS so unless we have any other information-Phil? Mr. Brett said the only thing I would point out is on the base bid they are close. When you take in the contingencies and the alternatives, the gap widens to $27,000. That's almost 10%. Council President Buckholtz said it may be a strain on the company to try and do both projects anyway. That's what has been recommended. Mr. Riter said it looks like a big part of King's mistake was in the unit of labor. Maybe they weren't planning a prevailing wage which might have been a problem. Don't they, in our contracts, have to pay a prevailing wage? Mr. Brett answered absolutely. Council President Buckholtz said roadway excavation is also like less than half of any the other numbers. I was going through this and checking them all...