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Credit Card Usage Policy <br />Mavfield Village, Ohio <br />The name "Mayfield Village" will appear on the credit card. <br />Credit cards, defined not only as bank cards, but merchant cards, grocery cards, gas cards, or any <br />card other than a bank card, are designed to make authorized expenditures in a manner that <br />reduces paperwork and processing time. Use of a credit card is a privilege that Mayfield Village <br />may withdraw at any time, with or without cause. Internal accounting controls and specific <br />finance and accounting procedures for the use of the credit cards are set forth below. <br />Credit cards can be used for in-store purchases as well as mail, e-mail, internet, telephone and <br />fax orders. It is expressly understood that it is not an ATM (automated teller machine) card or a <br />debit card and is not authorized to be used for personal or non-Village expenditures. <br />Expenditures are restricted to municipal or public purposes related to the work of the cardholder <br />or deparhnent where he or she is employed. <br />It is to be understood that the cardholder is responsible for the security and physical custody of <br />the card, and is accountable for all transactions made with the card. The cardholder is also <br />responsible for ensuring that the card is not used by unauthorized personnel. Cardholders <br />cannot lend the card to anyone else. Card numbers may not be distributed and should not be <br />saved in on-line accounts. The cardholder must comply with the Village's recordkeeping <br />requirements (including retention of original receipts) for the protection of both the cardholder <br />and the Village. <br />Procedures for usage of credit cards <br />For usage of the bank credit card: <br />• All expenditures must be work-related. Personal use may result in criminal prosecution. <br />• A purchase order must be in place prior to using the credit card. <br />• The bank credit card is locked in the safe in the Finance Deparhnent. <br />• Purchaser must personally sign-out the credit card. They must include their name, <br />vendor name and purchase order number. Following the purchase, the credit card should <br />be immediately returned and the amount spent indicated on the sign-in sheet. <br />EXHIBIT A