2018 031 Ordinance - Laserfiche WebLink

Home Browse Search

• The receipt should be provided to the purchaser's Department Head, in the event the , authorized user is not the Deparhnent Head, as soon as possible for review, approva] and notation of purchase order number. The receipt should then be submitted to the Finance Department for filing until the credit card statement is received. • Once the statement has been received, the approved receipts will be attached to the statement and proof of payment. For usage of a merchant card, grocery card, gas card, or any card other than the bank credit card: • All expenditures must be work related. Personal use may result in criminal prosecution. • A purchase order must be in place prior to using the card. • It is understood by each individual cardholder that it is their responsibility to. obtain transaction receipts from the merchant or supplier each time the card is used. • The receipt should be provided to the purchaser's Department Head, in the event the authorized user is not the Department Head, as soon as possible for review, approval and notation of purchase order number. The receipt should then be submitted to the Finance Department for f ling until the credit card statement is received. • Once the statement has been received, the approved receipts will be attached to the statement and proof of payment. Authorized individuals to use credit cards The Mayor and all Department Heads are authorized to use a credit card. Other employees may be designated by the Mayor or their Department Head as authorized to use a credit card under any restrictions deemed appropriate. , Authorized uses Credit cards may be used for expenses incurred while performing Village business. The following are examples of acceptable uses: • Purchase of office supplies or other supplies needed to properly perform Village business. •. Gasoline and repairs to Village owned vehicles. • Business meals and entertainment in connection with performing Village business. Reasonable gratuities are acceptable. • Travel expenses incurred for meetings or training.. Expenses include overnight accommodations, parking, meals, or any other costs related to the meeting or training. • Parks and Recreation programs and events. Unauthorized uses Use of a Village credit card for personal expenses is strictly prohibited.