2018 031 Ordinance - Laserfiche WebLink

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In addition, the Village credit card may not be used for any strictly prohibited expenses including, but not limited to: • Purchase of alcohol. a Related party transactions. • Cash advances and all other cash-related transactions. • Any service or product that requires a contract. e Purchases prohibited by Village policy or not related to Village business. • Donations to charitable organizations. • Payments to individuals and employees. • Any illicit merchandise or services. Employees agree to surrender and cease use of any credit card in their possession upon termination of employment, whether for retirement, voluntary suspension, resignation or dismissal. Employees may also be asked to surrender the credit card at any time. Misuse or fraudulent use of the credit card will result in disciplinary action, up to and including termination of employment. An officer, employee or public servant who knowingly misuses a credit card account commits a crime of misuse of credit cards and is subject to prosecution under R.C. 2913.21. Maximum credit limYfs Credit card transactions are subject to the credidspending limitations of the account. Purchases exceeding these limits are permitted only if authorized in writing by the Mayor or Finance Director. Required documentation Credit card receipts for purchases made with a Village credit card must be submitted to your departinent head as soon as possible. The receipt must include the date of the purchase, a description of the item/service purchased and the amount or be stapled to an invoice supplied by the vendor. The business purpose of the charge must also be written on the receipt or invoice. If the credit card is used for meals and/or entertainment, the following must be included with the receipt: • Date of the purchase. • Amount of the purchase. • Individuals present at the meal/entertainment. • Business purpose of the mea]/entertainment. Reasonable gratuities are acceptable.