Laserfiche WebLink
Monitoring usage <br />When a credit card statement is received, the Finance Deparhnent will match the credit card <br />r•eceipts turned in by the card users to the statement. The required documentation will be <br />reviewed to insure completeness. Any credit card charge that is shown on the statement that <br />cannot be matched with appropriate documentation will be investigated. If appropriate <br />documentation cannot be acquired from the employee that made the charge, the charge amount <br />may be deducted from the employee's next paycheck. Credit card transactions and detail shall be <br />reviewed in accordance with Ohio law. <br />Quarterlv review <br />The number of credit cards and accounts issued shall be reviewed quarterly by the Finance <br />Director. . <br />Lost/stolen cards <br />If a card is lost or stolen, contact the Finance Department as soon as possible to report the status <br />of the card. <br />Upon an employee's termination of employment with the Village, all cards must be returned to <br />the Finance Director. <br />By signing below, you acknowledge that you have read, understand and agree to the terms and <br />conditions of this policy. You additionally acknowledge that as a responsible agent for Mayfield <br />Village, you are empowered to safeguard its assets. Use of any Village credit card is a <br />convenience that carries responsibilities. You certify that as a participating cardholder, you <br />understand and assume the responsibilities listed above and that failure to comply with the <br />policies and procedures will result in revocation of any card in my possession and that I will be <br />prohibited from using the Village's bank credit card. Improper use of Village credit cards can be <br />considered misappropriation of fund"s which may result in disciplinary action up to and including <br />termination of employment. <br />Employee Signature Title <br />Name (Print) <br />Date