2018 009 Resolution - Laserfiche WebLink

Home Browse Search

activities may be readi!y identlfiable and auditable. The STATE reserves the right to.audit the account or group of accounts: both during and after completion of the PROGRAM. The accounting system must provide a timefy and accu[ate record of transactions. The system should praduce reports that show fund receipts and disbursements, the expended and unexpended balance of each category item, and the total unexpended balance. All supporting documents such as contracts for services, invoices,, personnef time sheets, and mileage reports must be retained for a minimum of 3 years frorri the grant closeout date. B. The GRANTEE agrees to submit a complete and accurate accounting of expenditures and activities under this Agreement to the Division of Parks & Watercraft wifhin 30 days after cumpletion of the baating safefy education PROGRAM. Should the contract be of longer fhan ane year in duration, the GRANTEE agrees to submit a year-end expenditure and activity report far each year the contrac# is .in effect. If any portion of the grant, as above specified, remains unexpended at the complet'ion of the PROGRAM, or'if an audit discloses an unauthoriaed expenditure.of STATf funds, said balance shall be returned by the . GRANTEE to the 3TATE for redeposit in the Waterways Safety Fund immediately upon receipt of invoice #rom the STATE. 9. Funds.for the STATE'S obligation for this PROGRAM shell be released to the GRANTEE after the;execution of an,Agreemen#._between the,STATE.,a?id thp.GRA,NTEE,..No money.will .. . be made available:prior.to the full execution of this Agreement. The GRANTEE shall?not make expenditures for items pertaining to this education grant, elther with grant money or cost share funds, until notifed by the STATE ta proceed. The STATE shall not be responsible for any cost ineurred by the GRANTEE prior to the GRANTEE being natffied in writing to proceed. 10: The STATE requires approval of afl scripts, personnel, and afl other program or project related parameters. in addition, the STATE may use all artwork, photography, texts, or other materials and ideas deveioped in association with the grant. 11. All non-expendable equipment items and printed materials purchased directly with grant moneys must be permanently marked with the following (or words to the same effect): "Funded through e grant.from the Ohio Department of Natural Resources, Division of Parks & Watercraft..,." . 12. Insurance coverage on equipment purchased through this grant is mandatory. All non- . expendable equipment items must be insured for their replacement vaiue for the life span of the equipment as outiined in Exhibit C. The STATE must be nofified by the GRANTEE in writing 60 days prior to the termination of any coverage. Equipment that has been stolen or lost must be reported to the Division of Parks & Watercraft immediately and replaced with prior written approval from the STATE. 13. The parties hereto agree that in the event the STATE, acting through the Chief of the Division of Parks & Watercraft, determines that the GRANTEE has failed to comply with any terms and conditions of the Agreement, the STATE may at such time terminate this Agreement by sending written notice flf such termination and the reasons therefore to the GRANTEE. Upon such termination, the GRANTEE shall immediately return to the STATE any and all moneys contributed by the STATE under the terms of this Agreement which have not as of the date of the termination been legitimately expended by the GRAiV7EE. If at any time, the S7A7E determines that the GRANTEE has made fraudulent expenditures with PROGRAM funds, the STATE reserves the right to demand and receive full repayment of the entire grant amount awarded to the GRANl'EE. 14. Termination of the PROGRAM before its completian as originally proposed by the GRANTEE entitles the STATE to reimbursement of the STATE contribution at a prorated amount for non-expendable boating equipment and supplies purchased under this . Agreement. This prorated amaunt depends on the durat+on af the PROGRAM as outlined in 2