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??. <br />?° <br />RECORDS IMAGING SERVICE <br />t dJ C Q R P O R A T E D <br />Statement of Work <br />COl\1FIDENTIAL <br />This proposal coritains proprietary and confidential information that should not be disclosed to the <br />general public or people unconnected with the review and evaluation of proposals for Mayfield Village <br />Except as required by law. <br />Client: Mayfield Village <br />Project Number: 09212017 <br />Project: Scanning Legislation & Meeting Minutes Date: May 3, 2018 <br />Situation Summary <br />In response to the Mayfield Village's request for the scanning of Village Clerk Department <br />Legislation and Meeting Minutes currently in paper form to digital images to be installed in the <br />Village's Laserfiche Document Management System. <br />Scope of Work VILLAGE will make available to RIS all Legislation records for scanning ("the Originals"). <br />RIS will transport the boxes provided by the Village Clerks Office to RIS office. RIS will <br />prepare documents for scanning by removing staples, paper clips, rubber bands and <br />alligator clips for proper ADF scanning. RIS will organize files per instructions provided by <br />the Village. RIS will scan each file as a black and white or color multipage tiff. RIS will provide <br />document naming per instructions of the VILLAGE.. Should the VILLAGE choose to have the <br />documents installed in the VILLAGE owned Laserfiche document management system RIS will <br />index three fields of inetadata in the Legislation Template assigned to each file. Upon completion of <br />the scanning RIS will either return the files to the VILLAGE. <br />RIS will briefcase scanned documents and upload to RIS ftp site to be downloaded by VILLAGE IT <br />department. VILLAGE IT can then install the Laserfiche brief case into the VILLAGE owned <br />Document Management System to be accessed by authorized VILLAGE staff. <br />815 Superior Avenue E, Suite 1500 1 Cleveland, Ohio 44114 1216.861-0850