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Collective Bargaining Agreement between Mayfield Village and the LA. F. F. Local 2619 Section 12.6. Records of disciplinary action shall cease to have force and effect or be considered (W in future discipline matters under the following timeframes: Oral and written reprimands 12 months Suspensions of less than 3 tours 18 months Suspensions of 3 tours or more 30 months ARTICLE 13 PERSONNEL FILES Section 13.1. It is recognized by the parties that the Employer may establish regulations for the custody, use and preservation of the records, papers, books, documents and property pertaining to the Employer or its employees. Employees shall have access to their own individual personnel files for review of documents contained in said personnel file. An employee shall not have access to any other employee's personnel file. Employees shall have access to their individual personnel files for review in the following manner: 1. Requests for review must be in writing. Time and date for review is subject to the availability of the employee's personnel file. Such review shall not last longer than thirty (30) minutes. 2. All reviews shall be conducted during normal business hours. 3. Employees have the right toPY an a rocure co of and all articles in his P Y personnel file, copies of which shall be provided by the Employer. Employee personnel files shall include, but may not be limited to, individual employment data, payroll information, work time schedules, records of additions or deductions paid, application forms, records pertaining to hiring, promotion, demotion, transfer, layoff and termination. Section 13.2. Nothing herein shall prevent the dissemination of impersonal statistical information. Section 13.3. Should an employee dispute any of the contents of his or her personnel file, he or she may attach a written rebuttal to the disputed item for inclusion into the file within thirty (30) days of the date that the employee learns that the item was placed in his or her personnel file. ARTICLE 14 GRIEVANCE PROCUDURE Section 14.1. It is mutually understood that the prompt presentation, adjustment, and/or answering of grievances is desirable in the interest of sound relations between the Employer and the Union. The procedures specified in this Article are intended to provide a system for a fair, expeditious, and orderly adjustment of grievances of the employees who are Union members in the Fire Department.