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B. Department Head Responsibility <br />Department Heads are responsible for training all employees in their Department about this Vehicle <br />Policy and their responsibilities thereunder. Department Heads involved in an accident or receiving <br />notification about an employee in their Department being involved in an accident must: <br />• Go to the scene of the accident, if practicable, to assist and assess the situation; <br />• Notify the Director of Finance and/or the Director of Administration of the accident as soon as <br />possible; <br />• Investigate the accident, including speaking with the employee(s) involved, and reviewing the <br />traffic accident or police report and any other investigative materials available; <br />• Determine the cause, to the extent practicable, complete the attached Department Head Vehicle <br />Accident Investigation Form, and recommend to the Mayor any corrective action needed. Any <br />corrective or disciplinary action may be taken with or without a recommendation of the <br />Department Head. <br />IV. Complaint Procedures <br />Any complaint received concerning Village vehicles, drivers or passengers shall be immediately <br />investigated by the appropriate Department Head. The results of the investigation shall be reported <br />promptly in writing to the Mayor. The report shall contain the following information: <br />• Name, address and phone number of the complainant; <br />• Summary of the complaint, name of the Village employee involved; and <br />• Investigative findings and any corrective action taken. <br />5 <br />