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4. All procurements of $10,000 and above must be pre -approved by Ohio EMA, prior to obligation of funds, through submission of the Ohio EMA Procurement Review Form. 5. Any requests for inadequate competition or single source procurement must be pre -approved by Ohio EMA, prior to obligation of funds, though submission oft he Ohio EMA Procurement Review Form. Retro -active approval will not be granted and expenditures will not be reimbursed without pre -approval. 6. Subrecipient will draw down funds through submission of a "Reimbursement Request" to include proof of cost documentation AND proof of competitive procurement in accordance with applicable federal and state procurement laws and regulations through either submission of three quotes and/or bid package (i.e. request for quotes, advertisement of bid, bid specs, bid proposals, tabulations, etc.) and submission of pre -approved Procurement Review Form (for procurements of $10,000 and above). 7. Ohio EMA reserves the right to request additional documentation and/or information prior to reimbursement and may deny reimbursement if it is determined that the goods or services purchased or that procurement method used does not comply with state or federal grant requirements. 8. Failure to demonstrate progress or report progress on a quarterly basis will result in de -obligation of grant funding. 9. This Grant Agreement, all rights, duties and/or obligations described herein may not be assigned or sub -contracted by the Subrecipient without prior consent of Ohio EMA. 10. Unauthorized Program Expenditures include: Any other costs without the prior approval of Ohio EMA as SAA. 11. Subrecipient agrees, to the extent permissible by applicable law, to be responsible for any & all liabilities or claims caused by or resulting from the Subrecipient's completion of the Project under this Grant Agreement. Nothing in this Grant Agreement shall be construed as an assumption of liability by Ohio EMA or Ohio Department of Public Safety. 12. This Grant Agreement and documents referred to herein constitute the complete understanding of the parties with respect to this award. Whenever possible, each provision of this Grant Agreement shall be interpreted in such a manner as to be effective & valid under applicable law. To the extent any provision is determined to be invalid the remainder of the Grant Agreement will not be invalid. 13. In the event the Subrecipient fails to follow proper procurement procedures or utilize these funds for the purposes set forth and in accordance with guidance, applicable laws and regulations, the Subrecipient shall be in default. In such event, Ohio EMA may: a) withhold further payment of funds to Subrecipient, b) require Subrecipientto reimburse all or any portion offunds, and/or (c) terminate the Grant Agreement. Before taking action, Ohio EMA will provide Subrecipient reasonable notice of intent to impose measures and will make efforts to resolve the problem informally. In the event that the State of Ohio determines that funds are not appropriated or otherwise available to support continuation of this sub -grant, the sub -grant shall be canceled. A determination of unavailability of funds shall be final and conclusive. 14. Recipient may request review any decision made under this grant program to the Executive Director of Ohio EMA. Decisions of the Executive Director will be final. 15. Subrecipient is prohibited from modifying funded projects without prior written approval from Ohio EMA Grants Branch. 16. Funds not expended and reimbursed within the period of performance listed in this grant or as otherwise amended will be de -obligated. 17. Subrecipient agrees to reimburse Grantor for all costs and expenses incurred if an audit, monitoring visit or investigation determines the Subrecipient was in violation of the terms of this Grant Agreement (including local, state, and federal requirements). Reimbursement for such costs and expenses may be withheld from any amounts due to the Subrecipient pursuant the payment terms of this agreement. 18. Subrecipient agrees to review and abide by the applicable portions of DPS policy 501.39, and shall report to Ohio EMA any complaints alleging discrimination from clients, customers, program participants, or consumers of DPS or DPS grant recipients related to sub -recipient's actions under this Agreement. Subrecipient Signatory Official Date Recipient Signatory Official Date J3/20/202 _, 2/6/2023 Brenda Bodnar, Mayor Sima S. Merick, Executive Director Mayfield Village Ohio Emergency Management Agency Ohio EMA Grant Agreement — ARPA First Responder Wellness, Recruitment, Retention & Resiliency 3 1 P a g e