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INDIVIDUALS AUTHORIZED TO USE VENDOR ACCOUNTS AND CREDIT CARDS The Mayor and all Department Heads are authorized to use vendor accounts and credit cards. Other employees may be designated by the Mayor or their Department Head as authorized to use vendor accounts and credit cards, but only after having signed this Policy and having it on file with the Village's Finance Department. Employees agree to surrender and cease use of any credit card in their possession upon termination of employment, whether for retirement, voluntary suspension, resignation or dismissal. Employees may also be asked to surrender the credit card at any time. Upon an employee's termination of employment with the Village, all credit cards must be returned to the Finance Director. AUTHORIZED USES Vendor accounts and credit cards may be used for expenses incurred while performing Village business. All purchases must be previously approved by an open purchase order. The following are examples of authorized uses: • Purchase of office supplies or other supplies needed to properly perform Village business. • Gasoline for and repairs to Village owned vehicles. • Business meals and entertainment in connection with performing Village business. Reasonable gratuities are acceptable. • Travel expenses incurred for meetings or training. Expenses include overnight accommodations, parking, meals, or any other costs related to the meeting or training. • Supplies for authorized programs and events. • Emergency purchases necessary to protect Village property. • Purchase of items on the internet or from other approved sources when a Village check is not accepted or practical. UNAUTHORIZED USES Use of a Village vendor account or credit card for personal expenses is strictly prohibited. In addition, the Village credit card may not be used for any strictly -prohibited expenses, which include but are not limited to: • Purchases of alcohol. • Cash advances, ATM withdrawals, money orders, and all other cash -related transactions. • Purchases of any service or product that requires a contract. • Purchases prohibited by Village policy or not related to Village business. • Donations to charitable organizations. • Payments to individuals and employees. • Purchases of any illicit merchandise or services. • Purchases or transactions made with the intent to circumvent the Village purchasing policy, transactional limits, or applicable law. Misuse or fraudulent use of vendor accounts or credit cards will result in disciplinary action, up to and including termination of employment. An officer, employee or public servant who knowingly misuses a vendor account or credit card account commits a crime of misuse of credit cards and is subject to prosecution under R.C. 2913.21. 3