09/29/2003 Meeting Minutes - Laserfiche WebLink

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"~ ~ MINUTES OF A SPECIAL MEETING OF COUNCIL Mayfield Village September 29, 2003 The Council of Mayfield Village met in special session on Monday, September 29, 2003, at 6:00 p.m. in the Mayfield Village Senior Center/Community Room. Council President Bill Buckholtz presided. ROLL CALL: Present: Mr. Buckholtz, Mrs. Cinco, Mr. Marquardt, Mr. Marrie, Mrs. Mills and Mr. Riter Absent: Mayor Rinker and Dr. Parker Also Present: Mr. Brett, Ms. Calta, Mrs. Garbo and Mrs. Roman First Reading of Ordinance No. 2003-34, "An emergency ordinance authorizing a contract with Moderalli Excavating for the furnishing and installation of all labor, equipment, materials, appurtenances and incidentals required to perform the riparian restoration for the Upper Forty area." Introduced by Mayor Rinker and Council as a Whole. Mrs. Cinco, seconded by Mr. Marquardt, made a motion to suspend the rules of Council requiring an ordinance to be read on three separate occasions. Roll Call: AYES: All NAYS: None Motion Carried Rules Suspended Mrs. Cinco, seconded by Mr. Marquardt, made ~a motion to enact Ordinance No. 2003-34. Council President Buckholtz asked Ms. Calta to update everyone. Ms. Calta explained that bids were opened on Thursday and URS recommended that King Excavating was the lowest and most responsive bidder. I believe Donna received a phone call and a fax [letter] that King Excavating would be withdrawing their bid stating that they had made a math error in their bid. I am sure everyone noticed their bid was about half what the second lowest bidder bid. According to Ohio statute, if the lowest bidder comes in and is substantially lower than any others and he represents that there's been a mathematical error he can withdraw his bid (which is what he is doing) so long as he provides notice to the Village. So that bid has been withdrawn. URS provided to me today a letter recommending the next lowest bidder being Moderalli Excavating. They indicated in their letter that they are doing work with Moderalli in another municipality in Canton, Ohio and they are recommending them as they have been progressing properly with that project and they have no reason to believe that they wouldn't be able to fulfill the terms of this contract. 1 ~'' Mr. Marrie asked if we brought it to King's attention or did King bring it to our attention?