02/19/2014 Minutes - Laserfiche WebLink

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events to provide another element of entertainment and interest. The group agreed it would enhance the event so long as it would not compete or detract from the bands, which is the main focus. Bill aslced how many and what type of food vendors should be approached; the group thought one food and one dessert type vendor to start with, perhaps adding more if warranted. Coletta will invite Giant Eagle, David will contact Dave Ford of Weber's Custard in Fairview Park. Vendors may be invited to donate a sinall part of their proceeds if they do well. Bill will provide some sound equipment for the event; he will give Dave a list to provide to musicians of what is available. Bill asked David to create a run of show or event schedule. Dave will also follow up with Charlie in the Box to secure the August performance date, and request their best offer in terms of cost. Lauren will design a family of items for publicity including a magnet, a flyer, a poster, an advertisement and a banner. The Commission can also purchase beach balls for use at the event and consider a liinited number of t-shirts. JoAnn will contact Bill Martin of Fox 8 to see if he would be willing to emcee the events. The Commission talked at length about publicity and how to engage community networlcs to promote this and future events. A list was started of city and organization opportunities such as upcoming fish fries at Springvale, OHS pancalce breakfasts, Eggstravaganza, the high school musical, etc. Bill commented that there are both dynamic and static environments (interpreted to mean events versus places where people tend to congregate) and the type of promotion used may vary depending on this. Lauren will set up a Google Docs site where this information can be shared. Note: On February 20, Kim reserved the Community Cabin as an emergency backup for the three Summer in the City Sundays from 4:00 to 6:00pm. In case of torrential downpour, the bands can use the stage in the cabin and sponsors and food vendors can set up inside. City Bicentennial Kim said that the next Arts Commission meeting on March 19 would be a joint planning meeting for the Bicentennial. Representatives from the Landmarlcs Commission, Olmsted Historical Society, North Olmsted City Schools, Community Council and the VFW have been invited. Bill aslced for information on the mission of the Landmarks Commission and its relationship with the Olmsted Historical Society. Kim explained the Landmarks Commission is a city commission with responsibilities for historic preservation, etc. and that OHS is an independent non-profit organization that operates Frostville Museum in the Metroparks. OHS has an extensive collection of local artifacts and archives that could be very useful for the Bicentennial. The first planning meeting will be a brainstorming session about ideas for new events in 2015 and how existing programs and events could be branded or included in the year's schedule, as well. Bill advised that a key goal would be to have organizational clarity so that it is understood who or what organization plays what role in the planning and implementation process. NEW BUSIIVESS Olmsted Festival of the Arts: August 10 at the Frostville Museum Exhibitor applications will be out by March 3. There is an early bird rate of $50 and a regular rate of $75 this year. Commission members can help to promote exhibitor and sponsorship opportunities to their networlcs. Interested members may join the festival planning committee,