06/29/2017 Minutes - Laserfiche WebLink

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screening for the adj acent property owners. A combination of Norway spruce and viburnum shrubs are proposed to screen the expanded parking lot area and fill in gaps of existing screening. Signage will be submitted separately at a later date. Mr. Aspery summarized an email from the City Engineer dated June 29, 2017. The engineer visited the site after the May 24t' meeting to look at the neighbors' concerns. He did not observe any issues related to drainage, including the ditch along the south property line. The leaves on the ground did not appear to be excessive and appeared to be regularly maintained. The utility line easement is not the city's responsibility to maintain, but would be an issue for the electric company to handle, if necessary. Mr. Swidrak reviewed the changes made to the plans in the most recent submittal. The site plan was revised to accurately show existing property lines and the parking lot was corrected to match. Additional information on the existing landscaping, trees, shrubs and scrub was provided to show landscape buffering. Sections were included to show the relationship of existing conditions of the east parking lot and neighboring property line with landscape buffering. A reference image of existing landscape along east parking lot was included. Updated planting specs and landscape notes as requested were provided. The elevations were updated to show architectural asphalt shingles will be used to match the existing shingles. Mr. Swidrak stated that a full survey will be included in the set to be submitted for the building permit. The landscape island was changed to match the updated parking lot configuration. The 20 foot setback was kept along the east side of the property. Landscaping along the north side of the property was removed to increase their visibility and to reallocate funds elsewhere in the project. The applicant noted the existing scrub areas to remain, which will not affect drainage and.will continue to provide screening. Along the east side, spruce trees were added to fill in the large gaps and viburnum plants will be added to provide lower screening for car lights. The larger evergreen trees were recently trimmed to remove overgrown branches that were impeding the existing parking lot area. From the edge of the curb to the parking lot setback, there is a mulch mound proposed, which varies from six to 12 inches high. The drainage area closer to the property line is not affected by the mound. The evergreen trees and six-foot high fence will help block headlights, but the viburnum shrubs will add additional screening. Further south, the existing trees will remain and provide screening with the existing four-foot fence. To address Mr. Davison's concerns from the last meeting, the applicant proposed more spruce trees and viburnum shrubs to provide more screening. The applicant would be open to remove the corkscrew willow trees in order to plant more Norway spruces and viburnum shrubs to provide more screening. The dumpster enclosure cannot be moved closer to the building or to the south due to asphalt concerns and potential issues with rodents. Mr. Swidrak stated that the utility poles are located on the east property line. He clarified that the current parking lot is curbed and the new parking lot and landscape islands will continue the six- inch curbing. Mr. Swidrak stated that the engineering portion of the project has not been determined yet. Mr. O'Malley reminded everyone that the engineering department will review the stormwater calculations prior to any permits being issued. Ms. Nader clarified that the resident at the first property north of Carey Lane was asking that the three corkscrew willows trees to be removed and continuing the spruce and viburnum landscaping.