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and capital improvements to accommodate such items as storage options, sound equipment and <br />exterior holiday decorations. He will include an outline of budget line items before the <br />November meeting. Per a conversation with the Service Deparhnent, James outlined three <br />potential storage options: storage in the Service Garage mezzanine at City Hall, use of the Oxcart <br />Pantry garage only if a new facility can be built for the equipment currently stored there, or a <br />private storage shed on Oxcart's property for exclusive use by the Commission. After discussing <br />the pros and cons of each option, it was determined that a private storage shed would be the most <br />ideal option. James will research options for next meeting. <br />The group reviewed the basic rules for spending/purchasing City dollars. James expressed that as <br />a City Commission, every dollar has to be carefully planned and considered to ensure the most <br />utility from each expenditure. This includes avoiding reimbursements for Commission items, <br />utilizing the City's tax-exempt status and understanding the types of expenditures that require <br />quotes and/or additional reviews. A guide was provided to members for easy reference. <br />2018 Work Plan <br />The members engaged in a conversation on what programming or events each member would <br />like to see in 2018. Ideas included a food truck event, music festival or fair, talent show <br />fundraiser, poetry slam, coffeehouse concert or lecture series, chili cook-off, storytelling event, <br />fall perennial seed swap, Commission team-building activity, indoor yoga programming, fall <br />festival /themed event, "sip and stroke" community painting event at Springvale, and live theatre <br />event. <br />It was decided that the community painting idea would be pursued for a possible February date. <br />Annie and Mary will research companies to organize the event. Annie and James will research <br />the feasibility of City-sponsored events featuring alcohol and report back at the November <br />meeting. It was agreed by all that in order to make progress on the 2018 Work Plan, every <br />member will bring two or three of their favorite ideas so the group can begin plugging events <br />into the calendar at the November meeting. <br />Members reiterated their desire to focus more on adult programming, broaden the Commission's <br />scope of programming to incorporate more visual, culinary and fine arts, and take ownership of <br />specific leadership roles such as public outreach, education and sponsorships. <br />The 2018 meeting calendar was provided for review. No issues were noted. <br />0 <br />ADJOURNMEN'I' <br />With no further business, the meeting adjourned at 8:37 p.m. <br />Lauren Suter, Chair <br />James Aspery, Planner <br />Approved: I l(It S t ) -]