10/18/2017 Minutes - Laserfiche WebLink

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and is seeking junk pallets to use in the fire. Annie will ask the Service Department about gathering pallets for this use. Si?nage: Lauren sent files to James for his review. James will be sending the final versions to print ASAP, which includes rack cards, pole banners and yard signs. He will confirm yard sign regulations before members place them in their yards. Jenny suggested that each member take a section of the City to install signs, if the sign code allows. James will create a Facebook event by the end of the week. Student Volunteers: Jeff Zullo has committed to coordinating student volunteers. James will send Janelle a description of duties to clarify student involvement at the event. Selfie Station: Lauren will be deciding on materials for the selfie station before next meeting so it is ready for the event. James confirmed that $100 has been encumbered for use at Home Depot. Jenny suggested that members seek out discarded picture frames from JoAnn Fabrics, or similar stores, and use those instead. Sled Dogs: James said that Todd Kirkpatrick will be returning with his sled dogs. Lighting & Decorations: Jackie asked that the Commission be available to help decorate the Cabin and Senior Center the evening of Friday, December l st. James confirtned that there is $1,000 budgeted for lighting decor, so all lights and decorations will need to be ordered ASAP to be installed before the event. Jackie asked that large, illuminated ground signs be installed on City property advertising the event in lieu of decorative exterior lighting installations. James will talk with the Sign Room and see what can be made to accomplish this. Review Capacitv Building Progress Members reviewed the 2017 Work Plan and identified the strengths and weaknesses from the past year. It was agreed by all that summer programming needs revamped, as well as more attention to events geared towards adults. To support these endeavors and more, it was agreed by all that members need to take on the responsibilities of obtaining sponsorships, conducting public outreach and forming partnerships in the community. Jackie offered her support with sponsorships based on her level of involvement within the business community. Leah expressed an interest in reinvigorating the Celebrate Facebook page and creating new social media channels to boost public outreach. It was determined that these capacity building areas will continue to be a prime focus in upcoming meetings as the 2018 Work Plan is completed. NEW BUSINESS 2017 Budget Recap The group examined 2017 expenses to-date and offered their thoughts on the utility of dollars spent. Lauren stated that with a focus on smaller events in addition to the regularly-scheduled large events, 2017 was an uneven year when considering the event results versus money spent. It was agreed by all that the Summer in the City concerts were a failure and need to be completely revamped. The group agreed that the next Tea & Trumpets event, while a success in its first year, will need to feature more Arts Commission involvement in planning and coordination. However, it was agreed by all that the Yoga events provided an incredible impact given the low cost. The group agreed that the larger events like Earth Fair and Noel deserve to stay, but all other programming could be refreshed or redesigned in 2018. 2018 Budget and Purchasing James reaffirmed that the current 2018 budget draft has a strong focus on printing/advertising