01/10/2000 Minutes - Laserfiche WebLink

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computer and printer cost, but the $2,000 for software would remain. He also believes that the commission would be able to borrow a digital camera from the city. Disks will be virtually free since they are only $10 for 50 disks and are re-usable. The commission already has a transcription maehine, but they will need a secretary or someone to transcribe the minutes. Mrs. Lord questioned if the commission would need to take regular old-fashioned photographs. Mr. Lang replied "yes" and he has a 35mm camera that could be used. Processing and development will be incorporated in the digital camera and disk expense. Since the disks cost almost nothing, the film can take its place. Chairman He also thought the camera price should be upped to $1,000. One of the members questioned if postage costs will be a factor. Mr. Lang explained that the city picks up that cost through Pitney-Bowes. The Department of Interior Standards was the only thing on the agenda that was not on the current budget proposal, but he is in the process of finding the price. One member raised the issue of having the projector cleaned. Another member agreed that it should be taken in to be cleaned. Mr. Lang explained that he would try to have a set budget by the next meeting. Chairman Lang then moved the discussion to the Law Departments CLG requirements. He then passed out a memo from the Law Department, which had an overview of the application that needs to be completed by Norfh Olmsted to become a member of the CLG by the Ohio Society. He then explained the application to the commission. Mr. Lang then indicated that all of the member's terms were expired except Mr. Gareau, Mr. Smeraldi, and Mrs. O'Rourke. Mr. Gareau no one could remember in some instances when people were appointed and when their term had expired. Mr. Lang replied that all the terms had expired December 31, 1999. Mrs. O'Rourke was unsure if her term on Landmarks coincided with her Planning Commission term. Mr. Gareau indicated that it did coincide with the term of the other commission. The other three members who serve on other boards do not need to be appointed to serve on Landmarks. Mr. Lang moved the conversation to the rules and procedures, to the section conflict of interest, and indicated that it did not appear to be present. A female member questioned if there would need to be provisions added to the ordinance if the problems do in fact exist. Mr. Lang commented that if not in the ordinance then there is another section in here called by-laws, which is why he inquired a while back if there had been a set of by-laws ever established by the Landmarks Commission that he couldn't find. All the new ordinance does is create a landmarks commission, under the charter, then this board can create operating procedures for the commission itself. He suggested that he was asked a long time ago to serve as chairperson for Landmarks, but there is nothing in writing. He has not seen a procedure about how to go about selecting a chairperson for this commission. He also remarked that he knew it had to have existed at one time, but he can not find anything on Landmarks. One of the female members indicated that if it did exist it would be from one or two ordinances ago. W. Lang suggested that the ordinance creates the commission and anything the commission does under the ordinance is O. K. So we can have a set of by-laws that isn't going to be affected by the ordinance, which is constitution-like and presidencies over everything else. Mrs. VanAuken questioned if the commission could decide by-laws for itself. Mr. Lang answered "yes". Mr. Gareau commentated that this body should seek out the rules presently in place for other commissions, as a framework for this commission. One of the female members reviewed that under ordinance 75-196 a chairperson selected by the members serve a two-year term and in ordinance 80-51 provides for the election of the chairperson and council shall provide appropriate funds to hire a secretary to be utilized for the Landmarks Commission: Mr. Lang indicated that he was going to operate on the current ordinance. Based upon what he just heard in conversation these are probably addressed in past ordinances. So if those are still in effect 2