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CITY ORTH OLMSTED "TOGETHER WE CAN MAKE A DIFFERENCE!" PLANNING COMIVIISSION MINUTES - SEPTEMBER 10, 2002 °HELD IN COUNCIL CHAMBERS 7:30 P.M. I. ROLL CALL: Chairman Koeth called the meeting to order at 7:40 p.m. PRE5ENT: Chairman R. Koeth and board members, C. Allan, K. O'Rourke, and W. Spalding ABSENT: T. Hreha, and J. Lasko _ ALSO PRESENT: Assistant Law Director: B. O'Malley, Assistant Building Commissioner: T. Rymarczyk, City Engineer: P. Deichmann, Assistant Clerk of Commissions: A. Kilbane II. REVIEW AND CORRECTION OF NLINUTES: The Planning Commission minutes from the July 30'h special meeting have been submitted for approval. R. Koeth made a motion to approve the minutes as submitted. The motion was seconded by W. Spalding and unanimously approved. Mr. Koeth mentioned there will be a change in the agenda. They will begin with Linder & Associates, continue with Speedway and Great Lakes Piano, and follow up with the Rockwynd subdivision. Mr. O'Malley asked Chairman Koeth to make an announcement concerning the issue of four votes required for passage of a proposal and the option an applicant has to withdraw from the agenda. Mr. Koetb referred to the Planning Commission rules that indicate four.members constitute a quorum and a favorable vote by at least four members is required for an official action. If the required vote cannot be obtained, that matter shall be continued until the next regularly scheduled meeting. He mentioned that an applicant has the choice to withdraw and come back when.the board has more members present. III. BUII.,DING DEPARTMENT REQUESTS: Linder & Associates (Water Tower Square)' 4998 Dover Center Road: Proposal consists of replacing existing building with a new 6,090 square foot building. Note: Planning Commission addressed this proposal June 25, and July 23, 2002. Board of Zoning Appeals granted the required variances on July 10, 2002. The Architectural Review Board heard the proposal July 17, and July 31, 2002. Chairman Koeth called all interested parties forward to review the proposal. Mr. Davison, the project architect, and Mr. Khouri representing Carnegie Management & Development, came forward to address the board. Mr. Davison pointed out they were before the board a couple "of times previously. He indicated they took the Planning Commission's comments and r.ecommendations and applied it to their plan. They also went before the Architectural Review Board twice and they have adjusted the building based on that board's comments. A major concern was the side of the building facing Dover Center Road. They have made it look like the front of the building by adding glass, canopies, and extensive landscaping on that side. He mentioned they received variances for the setback. They are 50-ft. back fram the street but they have landscaped it heavily. Mr. Koeth asked if they have complied with the lighting requests. Mr. Davison indicated they did submit a photometric and they made the necessary change to the plan. They had.25-foot high poles to match the adjacent property but the recommendation was made that they lower them to 20 feet, and they have done that. Mr. Davison said they tried to create two "fronts" to the building, a front facing toward Water Tower and a front toward Dover Center. Mr. Khouri pointed out they presented samples of the materials to be used to the Architectural Review Board and they were approved. Mrs. O'Rourke asked if tlie service door would be painted the same color as the brick. Mr. Davison indicated it will be the same color. She asked for confirmation that the light poles will have a 3-foot base with a 17-foot pole. That was confirmed. Mr. Khouri reviewed the lighting plans with Mr. Koeth. Mr. Spalding asked if they submitted the reciprocal easement proposals to the law