07/16/2003 Minutes - Laserfiche WebLink

Home Browse Search

.•'give approval but not full outright approval. She added they need to see the correct set of plans, which the applicant said was shipped last week. There was discussion of a materials list. It was determined there was no list included. Ms. Schulz said she agrees that this is an exciting project and she is excited to see it come to the mall but they have criteria to follow procedurally. She is ready to give preliminary approval but they need to see a final packet. Mr. I)umas asked if they could get approval and then have it conditioned upon receipt of the actual materials. Ms. Schulz said the landscaping needs to be revisited. Mr. Zergott needs to review it. Mr. Burrier said he can work directly with Mr. Zergott on that. Mr. Dumas explained they are scheduled to appear before the Planning Commission next week to confirm the Architectural Review Board's directions. Mr. Farrell indicated they want to start construction by the beginning of September. They are hoping to open by October of 2004. Mrs. Nader expressed concern from a legal standpoint regarding giving only a partial approval. There was further discussion about how to proceed. Mr. Yager said the board has met separately before a Planning Commission meeting so that their input would be available. They are being asked to approve something that they can't even identify. Ms. Schulz said that what Mr. Yager is offering is very accommodating on their end and the board needs to get accurate drawings. She said they can have a subsequent meeting so the applicant can meet their time frame but they must submit accurate drawings. Mr. Yager said if the Planning Commission holds its meeting at 7:30 then perhaps this board can meet with the applicant at 6:45 and get answers and an Architectural Review Board inember can relay the information to the Planning Commission. He recommended that Mr. Farrell represent Westfield. They are looking for a consistent, accurate, and full package. He mentioned the city has a materials list and they need that completed. He suggested they provide a photo of an existing Galyan's. He told them they need to work out the brick colors on their renderings. He also told them to get the loading dock issue resolved. He indicated if they come back to the board and say they can't make the gates work, they have a lot of convincing to do. He said they need a short presentation and they can walk it right into the Planning Commission meeting so that before that meeting, they will have a recommendation one way or the other. He added that the Planning Commission could table it and that is the risk they take. He thinks they can make it all work out and probably could have before today, so it's a big gesture on the part of the Architectural Review Board to go out of their normal business activities to accommodate this proposal. Mr. Farrell asked if they want to see the materials to be used along with the materials list. Mr. Yager indicated that is correct. Mr. Farrell indicated he will speak with Jim Agliata to get the list. Mr. Kobe asked if there is someone they can work with before the meeting so when they do come in, they know they have everything covered. Mr. Yager told Mr. Burrier to get a copy of the landscape plan to Mr. Zergott because he is the true expert. He said if Mr. Zergott comes in on Tuesday with a favorable recommendation on the landscaping, they will back off on that and focus on the building. He said if the other representatives have something to show regarding the building, they can send it through to his e-mail but as long as it gets stamped in by the city for the meeting Tuesday, and it's accurate, then they are fine. 1VIs. Schulz recommended having the meeting at 6:00 if they are getting the new packets to review on that day. 10'Irs. Kilbane indicated she can call the board inembers if the packets arrive early. Mr. Yager said they need to come in with what they are looking to have approved on Tuesday and nothing more. He reminded them to look at the entrance along Brookpark. M. Yager rraade a motion to table the proposal until the continuance meeting on Tuesday, July 22, 2003 at 6:00 p.Yr?. prior to anci with a recommendation to the Planr?ing Coinmission meeting at 7:30. The motion was seconded by J. Nader and unaniynously approved. The clerk announced the proposal is on the agenda for the Planning Commission meeting and no further notices will be sent out. VI. COMIVIUNICATIONS: VII. ADJOURNIVIENT: Vice Chairman Yager adjourned the meeti_ng at 7:30 p.m. ? • 17??? .??.?2?? ?+ If] ager, Vice Chairman Date Annie Kilbane, Assistant Clerk of Commissions 7