10/13/2003 Minutes - Laserfiche WebLink

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his understanding that she wanted some special niche at the library. Mrs. Lord said that was her proposal a year and a half ago. Mrs. Lawson wanted some kind of inemorial room set up. She said if these are copies, they should entertain accepting the materials. Mr. Barker asked if Mr. Lang can call Mrs. Lawson back and request that she makes copies of all her pictures. Mr. Dailey said if she is not able to make the copies of the photos, perhaps the S.I.T.E.S. program could handle that. V. COMVIUNICATIONS: Mr. Lang asked Mr. and Mrs. Ulewicz to address the commission with their request. Mr. O'Malley said he does not see this matter as an application that is under new business. He said as he sees it, there was correspondence addressed to the commission by Mr. Ulewicz. He does not think the matter has been docketed as a request for a certificate of appropriateness. Mr. Lang asked if the board can make it an item of business. Mr. O'Malley said they can take up the matter in the course of reading the correspondence but he would not recommend they allow the gentleman to proceed as the previous applicant with the expectation that he can receive a certificate of appropriateness. Mr. Barker said he spoke with Mr. Ulewicz on Friday and he asked him to attend the meeting. He said the hope was the board could discuss the situation. Mr. O'Malley said he can recognize the resident's concern and he also saw a copy of his letter. However, the board has to abide by its procedures and the code. He said the board can entertain the resident under correspondence and listen to his plea but the board is obliged to follow the code. He said as a result of the request there may be some discussion and perhaps some suggestions or recommendations made by the board but the board cannot proceed as it did with the prior application. The code requires a posting and notification and evidently, a building permit application was not made in time to permit the matter to be docketed for this agenda. Mr. Barker mentioned the required posting of a permit in the window. Mr. O'Malley said he does not see anything wrong with the commission reading the correspondence and hearing from the resident. He is just concerned with the idea of granting a certificate. Mrs. Lord asked if the matter should therefore be addressed under correspondence. Mr. O'Malley indicated that is correct. Mr. Dailey asked if a special meeting can be called in the next 72 hours. Mr. Lang said it cannot be a special meeting. It could be a continuation of the current meeting. Mr. O'Malley said he thinks Mr. Barker's point earlier was that the code contemplates the posting in the window for 7 days and calls for written notification to the applicant. The applicant may be in a position to waive his right to 15 days prior written notice of his application being heard. Presuming the posting can be accomplished with some effort made by the applicant to notify his neighbors, the board might be willing to convene a special hearing to consider his request. The board inight also take up the matter since the Building Commissioner has not seen this as fitting within any exempt activity or within the minor change format. The commission could find some recommendation that the Building Commissioner might review to reconsider his deterinination. He said if the building official reconsiders his opinion based upon comments from the Landinarks Commission, this may be subject to the minor change procedure. Mr. Barker asked if the board can waive its time frame. Mr. O'Malley replied it cannot. Mr. Ulewicz said he spoke with someone in the building department a couple of weeks ago. He was not given information about any kind of time clock. He went to City Hall to find out what he is supposed to do as far as being a Butternut resident. He indicated he went to the building department first and he was referred to Mrs. Rote. He spoke with Mrs. Rote for about an hour and she searched for the ordinance involving minor changes. Mr. Lang said it sounds as though there is confusion in the administration of applications for permits. He then reviewed the minor change language and said evidently someone decided Mr. Ulewicz's request does not fit the exceptions. He asked if Mr. Ulewicz went back to the building department. Mr. Ulewicz said he went home and gathered his samples and a few days later went back to City Hall. Mr. Lang made a reference to the letter written by Mr. Ulewicz. He asked Mr. O'Malley if they need a motion to alter the agenda in order to hear the resident. He said "Communication" is the next item on the agenda. Mr. O'Malley said he presumes they are already there. Mr. Lang then reviewed the urgent request made by Mr. and Mrs. Ulewicz for the re-roofing of their home. He said 2