11/25/2003 Minutes - Laserfiche WebLink

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( Mr. Koeth stated that the commission is very frustrated that they are seeing plans for the first time at the meetings. It makes the applicant more prepared then the board so that has to stop. The plans need to be in the packets as well as the minutes, which will be hard to do if this process remains in place. Mr. O'1Vlalley indicated that instead of rushing a development to the Planning Commission from Architectural Review Board maybe they should be made to wait until the plans are submitted and then placed on the docket. Ms. Wenger suggested that although the minutes cover what takes place at the meetings they don't tell you, which items were the hot buttons at the meetings. Architectural Review Board is now having to deal with Planning Commission issues even though the residents are told their issues are for Planning Commission they still want to voice their concerns. Mr. Koeth indicated that the city look at changing the process back. Mr. Koeth indicated that if there are three or four hot proposals slated for the docket like it was tonight then they need to be spread out to different meeting dockets. Mr. Rymarczyk indicated it was up to the Chairman if he wanted things moved to a different docket. Mr. Koeth voiced that he is concerned about the Dunkin Donut site due to traffic issues. Mr. O'Malley reviewed that the applicants are not responsible for existing traffic problems. 1bIrs. Rote asked if the commission would be holding their December 23, 2003 meeting. Mr. Koeth indicated that they would have the meeting but it is not to be a full docket. VI. CONIlVIITTEE REPORTS: VII. MINOR CHANGES: VIII. NEW BUSINESS: IX. OLD BUSINES S : X. ADJOURNMENT: Chairman Koeth motioned to adjourn the meetang at miclnight. S. Hoff-Smith seconded the motion that was unanimously approved. Meeting adjourned at 12:00 a.m. 0 _obert Koeth Cha'irman onna Rote Clerk of Commissions 18