03/03/2004 Minutes - Laserfiche WebLink

Home Browse Search

CITY OF NO1tTH OLMSTED "TOGETHER WE CAN MAKC A DIFFERENCE!" CULTURAL ACTIVITIES COMMISSION IlN OLD TOWN HALL MARCH 3, 2004 MINUTES I. ROLL CALL: Chairman Garland called the meeting to order at 7:00 pm. PRESENT: Chairman R. Garland, Board members B. App, L. Beach, B. Martindale, D. Frazier, and G. Thompson. ALSO PRESENT: Clerk of Commissions D. Rote and guest Gerald Yustick. ABSENT: Board member C. Birney. II. REVIEW AND CORRECTION OF MINUTES: The minutes from the Cultural Activities meeting held February 4, 2004 have been submitted for approval. Mrs. Martindale indicated that on page to have the minutes reflect April 16th and 17`hwith a start time of 7:OOpm. She further reviewed that the auditions for the play would be Apri120 and 21st. It. Garland motion to approve the minutes as corrected. B. App secondeei the molion, which was unanimously approved. III. NEW BUSINESS: Mr. Garland advised that the commission needed to address setting up committees to get things moving for the play. The commissioners need to bring others on board to join the commission. Mrs.. App will take care of advertising. Should be able to put in Westlife, Plain Dealer, and Sun Harold free. Mrs. Martindale reviewed that Plain Dealer will advertise the Friday prior to the production. The Sun Harold and Westlife will put it in their paper. She will send letters out to all those who are patrons of her theater indicating the mystery dinner, auditions for the play and the play dates. A second letter will be sent out between the mystery dinner and the play itself asking for donations. Mrs. Martindale questioned if the commission wanted to serve refreshments at intermission. She further questioned if a variance could be obtained to be sale wine. Mr. Garland indicated that he would look into that issue. Discussion regarding tickets versus sale of tickets took place. Mr. Garland sug,gested selling advertisement slots in a program. Mrs. App did not think a program book would work and suggested looking into having membership into the Cultural Activities Commission. Discussion regarding types of inemberships and price ranges for them took place. Mr. Yustick indicated that the Berea arts fee is $25.00 a year and they have 170 members. Mrs. Beach announced that the library opening date is April 18, 2004 at 1:30pm. The commissioners should place flyers at the library and handout membership forms. The permanent art has not been purchased however they will be displaying temporary art for the opening. Mr. Garland suggested having the High Schools Art Departments art display at the library opening. Mrs. Beach thought that the High School art show is not until May each year so she is not sure if they would be ready in time for early April. A brief discussion regarding the new library wanting to promote more adult programming and particularly a film series that other libraries provide took place. They will continue the children's programs but looking into ways to bring more programs to the adults. She felt the commission should help the library promote the program if brought to the North Olmsted branch. Mrs. Martindale suggested that there should be a reception committee for the opening night, which needs to be elegant. It should include refreshments and gift packages at no additional charge. Mrs. App will head committee for Advertising/publicity. Mrs. Beach will head the committee for membership/tickets sales. Mr. Garland will contact person for committee for decorations/refreshments/reception. Mr. Garland and Mr. Yustick will head committee to find artwork to display.