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? y <br />CITY OF NORTH OLMSTED <br />"TOGETHEI2 WE CAN NfAKE A DIFFERENCE!" <br />CULTURAL ACTIVITIES COMMISSION <br />MINUTES - JAlvUARY 7,2004 <br />IN OLD TOWN HALL <br />7:00 P.M. <br />I. ROLL CALL: <br />Chairman Garland called the meeting to order at 7:12 p.m. <br />PRESENT: Chairman R. Garland, board members; B. App, L. Beach, B. Martindale, D. <br />Frazier, and C. Birney. <br />ALSO PRESENT: Clerk of Commissions D. Rote <br />ABSENT: Board member G. Thompson. <br />R. REVLEW AND CORRECTION OF NIlNUTES: <br />The minutes from the Cultural Activities meeting held December 3, 2003 have been <br />submitted for approval. <br />R. Garland motion to approve the Cultural Activities Commission minutes as written. B. <br />Martindale seconded the motion, which was unanimously approved. <br />III. NEW BUSINESS: <br />1. Create Letter Head for Cultural Activities Commission <br />Mr. Garland indicated that the clerk submitted an example letterhead that he would like to <br />adopt as the commission's official letterhead. IVIrs. App requested that the symbol between <br />the telephone number and fax number be changed to just a dot. <br />B. App motion to adopt the sample letterhead submitted once the recommended change <br />is made. L. Beach secoanded the motion, which was unanimously approved. <br />IV. OLD BUSINESS: <br />V. COMMUNICATIONS: <br />1. Memo to be drafted for the redistribution of the Cultural Activities Report to the Mayor <br />and Council. <br />Mr. Garland reviewed that he had spoken to the Mayor who felt that if the commission <br />submitted their report on letterhead Council would know that it is an official submittal to <br />them and would probably respond to their report. Mrs. App indicated that she bolded all the <br />questions in the proposal that was submitted so they would clearly see the questions the <br />commission had. She read aloud additions that were made to the original documents. Once <br />the changes are made she will e-mail them to the commissions office again so that the <br />documents can be placed on the letterhead. Mrs. App noted that she will also invite Council <br />to the June production that they will be sponsoring. Discussion regarding the dates the <br />commission has booked for the players production group took place. Mr. Garland