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as many as six could be new to the Commission in January. It would seem to him to be very unfair to both old and new members to have a Chair and Vice Chair elected at a meeting where as many as six people could be new and not know anybody. However, there is an advantage because then the Chair and Vice Chair would at least have a one year experience. Mr. Yager asked if it would make more sense to have the annual meeting in November. Mrs. Lord said it seems as if every governmental agency that she knows about has their reorganization meeting in January. And, there are quite often new people on board. She doesn't know if changing it will make it more difficult or not. They have not had a good track record on getting appointments made in a timely manner anyway and if it is changed, she believes it may be even harder to keep track of. Mr. Barker made a motion to keep Article 2.04 of the Rules of Procedure the way it is written. The motion was seconded by T. Dubowski and unanimously approved. Mr. Dubowski said since not all the members received an updated version of the rules, he is wondering if they are supposed to be signing it before copies are made. Mr. Lang said since there is no hurry, he will submit the rules to the Office of Commissions so copies can be made for next month. All of the concerns from last time have been addressed. His other question is whether they should change 3.01, Off'ices and Officers to a politically correct Chair and Vice Chair. He mentioned paragraph 6.02. He said he made up a supplement this afternoon that was just handed out. It addresses paragraph 5.04, regarding supporting documentation from applicants at hearings. Mr. Lang reviewed the rules further concerning what is required of an applicant. He indicated he made a checklist that corresponds to the wording in the rules so that when an applicant comes in, he/she will know what is required for submission to the Landmarks Commission and will be ready. Mr. Nasher said when an applicant goes for a minor change, does the applicant have to come before the board or can it be approved at the Commissions Office. Mr. Lang said with a minor change, the request is made of the Building Commissioner and he then calls the chairperson to indicate there is application for a minor change and any three members of the Commission can examine the application. If agreed that it is a minor change, approval can be granted. If it is determined the request is not a minor change, the applicant would appear before the Commission as a whole. Mr. Nasher asked for some clarification on the minor change process. There was discussion about the term "readily available" materials. Mr. Barker suggested that the Clerk of Commission forward to Mr. Nasher a copy of the federal guidelines to assist him. Mr. Lang said he will try to recollect information that will be of value to Mr. Nasher as well as get minutes from the past few meetings so he can get up to speed on some of the things the Commission has covered. Mrs. Lord said she would like to read a draft letter to Mr. Halleen and then get some input from the board. She then reviewed the letter (see attached). Mr. Barker suggested the letter be copied to all of Council, the Boards and Commissions. Mr. Yager said they should copy it to the Mayor's office, the Building Commissioner, and the Director of Planning. Mr. Nasher suggested they have the Mayor sign off on the letter as well. There was further discussion about the wording of the letter. Mr. Nasher said perhaps the Law Department could look into the possibility of offering Halleen a tax abatement for consideration. Mr. Lang said through the Department of the Interior, the building qualifies as a National Register building, as long as it is on its current site and as long as it is a public building. Mr. Lang said Mr. Halleen would then be eligible for a 10% tax credit through the federal government for preserving an historic site. Any remodeling he would do to the building is a federal tax abatement. Mrs. Lord said they would like the letter put on Landmarks letterhead. She said she believes it will have more strength if each member signs it. Someone has to ask the Mayor to sign it. Mr. Yager said he believes it should be a letter from the Mayor representing input from the Landmarks Commission. Mrs. Lord said if they go ahead and the Mayor offers to write the letter on behalf of Landmarks, then he can do that. But if the board has this in place and he does not wish to write the letter, the board still has the letter in place. There was discussion about getting the letter signed by all the members and who should receive a copy. There was then discussion about getting the information - to the newspaper. Mr. Barker said if the Mayor agrees to put the letter out, he will not agree to send it to the WestLife. He suggested that Mr. Lang call Jeff Gallatin at the WestLife and he will get it in the 9