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Commission Meeting January 15, 1997 Page Two need to be resolved to ensure that their invoice is correct. Apparently the individual doing the scheduling for the Hockey Club was new to that task this year and a number of confusing situations arose leaving ice time unused. Ms. Saringer stated concern over this practice and noted that the Hockey Club should be held responsible for that time whether they use it or not if they do not provide adequate notification to the City. Mr. Dolansky agreed and noted that they have always given us a week or more notice if they couldn’t use their ice. Their contract does state that they are to give a certain amount of adequate notice or they have to pay for their reserved ice time. Mr. Dolansky noted that he will have a meeting with the Hockey Club to address this issue after the levy election in February. Mr. Dolansky also noted that another cause for the decrease in revenue was as a result of providing the Hockey Club with some free ice time for their in-kind contribution to the renovation of the studio rink in 1996. Ms. Hayes asked if the difference in the tax revenues is because they have not been received yet. Mr. Dolansky replied that as of this date those were the funds received but very often the tax revenue received is updated by the Finance Director, Mr. Burns, in January or February. He stated that Mr. Burns had estimated $759,000 for the year and he is typically very accurate with the yearly tax revenue estimations. He also noted that on the bottom of the income reports there are notes for both 1993 and 1995 where tax revenue corrections were issued by Mr. Burns. Mr. Gardner inquired about refunds and the rather large increase over prior years. Mr. Dolansky replied that they are refunds provided to patrons if there is a problem with a program being canceled or if for medical reasons a participant has to leave the program. Mr. Dolansky further noted that their have been many new programs which did not have enough enrollment causing them to be canceled. Mr. Dolansky pointed out the 1996 Year-To-Date Income Statement which indicates that we are about $19,000 ahead of last year. Both gymnastics and the pool have done well compared to last year, with gymnastics at $75,840 in 1996 compared to $66, 692 and the pool at $150,137 in 1996 compared to $144,425. Tennis is very consistent performer leveling off at around the same amount each year with $102,374 in 1996 compared to $100,890 in 1995. Exercise has increased from $39,324 in 1996 compared to $35,532 in 1995. The recreation programs income was down only very slightly at $93,391 in 1996 compared to $93,221. Concession operations were up from $123,684 in 1996 compared to $115,738 in 1995. Mr. Gardner stated that he was of the understanding that concession margins were actually down. Mr. Dolansky replied that this was true and that the operations were being carefully reviewed. Mr. Dolansky stated that in 1993 we made $110,000 and according to the expenditure report we spent only $45,000 in materials and supplies. This year we are going to spend close to $75,000 and were only making $19,000 more. There is something definitely wrong, especially since prices have been increased. He also noted that some drastic changes may be needed to increase the margin of profit like getting rid of some of the marginal profit food items and restricting non- profitable hours of operation. For instance, during the weekdays there are maybe 15 to 30 people