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Minutes of a Meeting of the North Olmsted Parks and Recreation Commission March 5, 2007 The Finance Director said the next page was a summary of appropriations for 2007 for the entire City of North Olmsted. Her job is to estimate the resources the City gets in each year; she gets a lot of information from the County that makes her job easier and then the Finance Department comes up with the expenditures that are going through appropriations hearings right now through Council. Ms. Copfer had her secretary put in the same spreadsheet expenditure appropriations for 2007 and the estimated resources which the Rec Center shows as being very tight in each area. It does not fluctuate significantly from year to year. She is hoping that, in breaking out some of the programs, the Rec and the City will be able to see where there is somewhere where we put more effort or where we need to change. Ms. Copfer also included all the revenue and expense that these numbers come from. You can see by cost center the revenue and the same for the expenditures, and the expenditures are always in salaries, benefits, materials and supplies, contractual services, capital outlay and other. Hopefully, you can look through the detailed reports e.g., where Chris (Scarl) asked what’s in building maintenance, we can look in the expenditure section and go to the maintenance section, pp. 46 and 47. At the bottom of 47 is contractual services, and you’ll see that it’s natural gas, electricity, water, phone, outside services (like the cleaning company), premise leases, building repair where we have to hire out people to do some of the repair and maintenance. You can start getting a feel of the report. Then it goes to the total of building and property and then go into the detail if you have more questions about it. For your information, what our debt requirements are is one of the hot topics every year – where the City’s tax monies and other monies go. In the middle of the page of Debt Table C where it says Special .7 Charter Ad Valorem Taxes, you will see that is the Rec Levy that is tax money that is coming into Recreation and are supporting the Ice Rink improvements back in ’98, ’99, somewhere in there when they did the infamous Munter system. Mr. Dailey wanted to know what the big difference is between 2006 and 2020 being $23,000 more. You didn’t pay the $54,000; actually you paid $30,000 something. The debt payment was made out of the Bond Retirement Fund out of investment earnings. This doesn’t include some of the other projects from the early 90s – there was a refunding in ’92 which paid for the pool and everything. The Rec is not even servicing that debt. This is just what was done in the ice rink in ’99-’00. Some things still happen, but it’s being paid out of the General Fund monies. Really, the Rec is carrying a small burden of the total debt of the City - $8,000,000 will be paid in 2007 for debt service. It’s lower in 2006 because the City refunded at the end of June, so our June payment was already out of that payment. It really didn’t go down that much; this debt table comes every time we do a bond issue, and the last one Carrie did one was the end of June, so 2006 st had the June 1 payment already out of it. This is the way it is supposed to be reported. You can tell, when people ask where our City’s monies go, that’s where it is. Do you want to know what the other monies are for, just as a resident of the City of North Olmsted? The Commission wanted to know. The unlimited Ad Valorem Taxes are for the Library and the Fire Station – those are voted levies. They have separate tax issues that were voted on. The limited charter Ad Valorem is whatever else is needed to meet the bond service requirements. We already talked about the .7 Mil being the Rec. Income Tax Revenues is the permanent street and storm – 15% of our income taxes go to the permanent street and storm fund. That is pretty much pledged for that Page 3