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Minutes of a Meeting of the North Olmsted Parks and Recreation Commission December 3, 2007 Jenny in Enrichment and Cindy in Pool were able to do pretty well in their departments and to supplement the Ice Rink this year. Usually, the roles are reversed and the Ice Rink is supplementing other departments. Mr. Baxter noted that the revenue is down, but so are the expenses. Mr. DiSalvo said that, since the Rink wasn’t open, there wasn’t any staff to hire to run the programs. Mr. Baxter said he meant that the cost of doing the things done weren’t that substantive. He said it was good; he wasn’t complaining. The Commissioner said that expense with instruction was cancelled, and it surprised him because it takes so many to make it substantive. The MUNIS system had Tennis at $131,000, which the Commissioner said brought it to 95% of budget. The sheet Linda (Andrews) gave to him with the year-to-date comparison (the second sheet with prior year), there was $120,000; MUNIS had $131,000. Linda then called up Finance; they put a rental in Tennis that was really the Rink’s rental. Mr. DiSalvo then thought Pat (Cunningham) was at 95%; she’s actually at 87.5%. Normally, she is always right on budget. With less than a month, the Commissioner did not know if she was going to hit target. She probably will; the Rec Department will have to wait and see on that. That number actually changed from $131,000 to $120,000. With Gymnastics: the one thing strange about the Program is that with expense, Karrie (Tipton) is at 95.5%, totally used up; yet her revenues hit only about 90.5%. She’s right at $127,000 with revenue, but she’s only spent $106,500, so the Commissioner thought that in his reports before he may have misled telling the Commission that we were paying out more than what she was bringing in; that was not right. It’s just the percentage of where she is year-to-date at her budget with revenues and expenses. Does that make sense? Mr. Baxter said it did. So, Gymnastics is doing fine. Team Sports: Basketball is in and the revenue is coming in. Chris (Wetmore) had a rough summer. That will be hard to make up. The Rec is gearing up for next year to change some things around with programming, so all we can hope for is the registrations he is getting with his winter sports. The overall Rec Department budget shows revenue-wise at about 95.47% and we’re right on target. Budget right now is at $2.1 million vs. bringing in almost $2.3 million. The Rec Department should hit that revenue projection. The expenses are at 89.3%: total for our expense budget is $2.2 million. With less than 30 days to go, the Commissioner said he is just holding his breath right now; trying to get through this year. Finance has stressed the importance of how each cost center maintains its budget. The bottom line is that as long as our Rec Budget balances with revenues and expenses, we’ll be fine. Recreation Programs Income Statement Comparison With the Recreation Programs Income Statement Comparison (last page), Mr. Disalvo reported that he ran his report three hours before Linda ran hers. The numbers vary a short amount. The comparison sheet is pretty accurate. Year-to-date, going down the list, Gymnastics shows almost dead even (126,900) compared to the prior year; you can see the real increase in Pool from 132,199 to 167,233. The Ice Rink at this time was at 357,000; and we’re at 326,000 right now. Last year finished at over 400,000, so you can see how much income is generated just in December alone. Page 4