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Recreation Commission Meeting <br />October 4, 2004 <br /> <br /> <br /> <br />bad this year. Ms. Drenski has been at the Front Desk lately tracking people. The swimmers <br />coming in have their passes, and the girls are better trained to collect the money. Mr. DiSalvo <br />noticed that the people who used to get in for free are being stopped and are just not paying and <br />are leaving. The same situation exists with paying resident (fee) by non-residents. <br /> <br />Mr. Lasko asked the timeline for the Finance Department to have its new computer system in. <br />Mr. Jesse said they would be in operation by June of ’05. Mr. Lasko said that for at least the next <br />nine months there will be no substantive changes in the operations at the Rec Center because of <br />that. Mr. DiSalvo said that the only thing the Rec Department could do would be to go to the <br />manual system. The front desk is not making the mistakes. The Rec needs to come back into the <br />office for examination. Mr. Lasko said that the point of sale system put in at Springvale did not <br />have to wait until the Finance Department got their computer system in, so why can’t the Rec <br />Department be doing something independently for upgrade? Mr. Jesse said that it’s a much more <br />sophisticated issue in the Rec Department. Mr. Lasko asked what the Rec needs. Ms. Drenski <br />said yes, and the Rec knows what it would cost. Mr. Jesse said that the Rec Department must <br />make sure that the Rec can align with what will happen in the Finance Department. The vendor <br />has been approved for Finance. As soon as that is finalized in the contract, the City will know <br />what the platform is and then the Rec can move to be compatible with that plan. Mr. DiSalvo <br />said that once that decision is made, Finance is extremely concerned that the software packages <br />are compatible. Mr. Jesse said that the reason the point of sale system is at Springvale was that <br />what Springvale entered, e.g., buying a hot dog, buying a beer, buying a round of golf, was easy <br />to track. That information is taken every day and given to finance after the system has closed out <br />for that day. The Rec did not want to go through a POS because of all the variables <br />(resident/non-resident/pre-paying/post-paying/team playing, etc.) These things require a more <br />sophisticated package. Mr. Kelley said that the Commission has been discussing this problem for <br />a long time, perhaps three or four years. Mr. DiSalvo apologized that the report is the best he <br />could do right now because, in tight times, the numbers are needed. <br /> <br />Ms. Jones asked what the line item “renting Clague Park” meant. Mr. DiSalvo said that refers to <br />the Tower, and the Rec Department gets the rent, not the City. <br /> <br />Mr. DiSalvo said that, to make things more confusing, the tax revenues are not included on the <br />Report. The tax revenue is like a gift, even though Finance calls it income. The Rec Department <br />is not responsible for that. If income is compared to the expense, it looks like the Rec is in the <br />red, but don’t forget about the tax revenue. Instead of actual budgeting, it’s forecasting. There <br />are times when the Rec is four or five days behind because it’s not automated enough to get <br />accurate. Mr. DiSalvo said that the Rec is simplifying, sticking with the basics, and running the <br />numbers through spreadsheets. <br /> <br />This concluded the report of the Commissioner. <br />Page 5 <br /> <br />