9/13/2004 Minutes - Laserfiche WebLink

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Recreation Commission Meeting September 13, 2004 Security Joe Rice will be meeting with Mr. Jesse after the Safety Director goes to Council regarding RFP processing. Once the proposals are received, Mr. Rice will be able to make a recommendation to the City to see what can be done in security. This must be handled carefully. Technology is changing so fast that the City can actually put together a spec together today that will be obsolete tomorrow. The best way thought to handle the matter would be to have a pre-bid meeting when vendors come in and give the City their recommendations as to what should be included in the process. As example, there are opportunities to spend $500 or $5,000 on a camera and get the same result. The City is also looking at different software, etc. Much of the equipment has changed dramatically and has become smaller and more effective. It’s important to use the latest information that we can buy. As another example, surveillance equipment has changed dramatically. One such is a camera within an electrical transformer on a telephone pole, concealed so well that one would never know it’s a camera. Budget As far as the budget is concerned, the City’s income has been totally flat, so the Rec Center must be concerned about how it handles expenses. The long-term needs of the Rec Department must be seriously considered. The Rec must get a survey out to the people in the community to establish their needs. In this way, the Rec Complex may present its needs to City Hall for budget purposes. Cleanliness There was some concern about the cleanliness of the building. Bids have been proposed for cleaning contracts. The City had two come back; Mr. DiSalvo and the Safety Director have not resolved any recommendations yet. There are some concerns that must be resolved. Once references are checked, there will be a recommendation made. Mr. Jesse opened the floor to discussion. Mr. Baxter asked if the cleaning was always done by outside contractors; Mr. Jesse replied that yes, it is more cost effective as opposed to the staff and is also in compliance with Union agreement. Ms. Drenski said that one of the maintenance crew, Bill Bilinski, comes in at night and cleans the offices. Park Improvements As far as park improvements are concerned, the City has asked Haversand and Brand to provide expanded parking spaces and get the road paved. This will be done under CDBG community development marketing. Ms. Jones asked exactly where the parking would be. Mr. Jesse replied that the City expanded the upper parking lot near to Senior Center to accommodate ADA. The City can do that without much disturbance to the surroundings. There is confusion as to what is Page 5