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Minutes of a Meeting of The Parks and Recreation Commission May 2, 2005 REPORT OF THE SAFETY DIRECTOR Rec Complex Security RFP Mr. Jesse reported that the parties who responded to the RFP met with the city on March 22, 2005. There were six companies that came to the meeting; 18 or 20 RFP packets were sent. One of the components of the RFP was that the city would not have much written information so that the city could walk the companies through its needs verbally by way of a required meeting. Rather than create public documents that would show any one who wanted to see them our entire infrastructure, the companies were discussed with our consultant, Joe Rice. As a result of the meeting, there were two proposals received, which are not necessarily a great representation, but it does show strong worth cost-wise. One came in around $85,000 and one came in around $106,000. Copies of those proposals were sent to Joe Rice for his evaluation so that he could get back to us with any concerns that he had. There was a software component to it and a hardware component to it addressing the various risk factors within the facility. Depending on how his response comes back, there is also a component that wasn’t addressed which has to do with the way business is conducted at the Rec Center. There will be an impact on how we secure the Complex: the fact that there are resident and non-resident visitors and the very loose or gray status as to what it takes to get into the facility as a visitor, it changes how security is addressed as far as a turn style or a card swipe or whatever is needed to get in. It also has a very big impact on how the computer system will be will be run if there is a key-fed system used within. One of the reasons it took until now to do the RFP was that the city was waiting to see what would happen with the citywide computer system, which will probably happen this year. This gives the Commission an idea of what the RFP is as far as the response and what it will take to implement the system. Mr. Jesse did not see any action is necessary on the part of the Commission at this meeting; however, he did want to bring the matter to its attention. The Safety Director had the sense the cost would be between the $75,000 and $125,000 range based on the information received from other Rec Centers and other similar facilities. That seemed to be the range of the cost and includes the cable linking, installation, cameras, etc. Outdoor Pool Repair Status As far as the outdoor pool repair status, Mr. Jesse said that the Rec Center came to the conclusion that going into the pool with a “water plug” would not be able to work again this year as has been done in the past many years. In getting together with Dan Driscoll, Service, Gary Durbin, Engineering, Dave Conway, Building, and Don Wilhelmy, Service, we decided that the pool would have major repairs done on the pool this spring. There would be major saw cutting of the deck and wall and put in some parts that would buy the Rec Center at least three or four years. What sometimes happens, though, is that sometimes in a situation like this you’re wide open for further work. The work has been started; there have been some voids behind the wall and some unplanned problems. The repair costs will be coming from the Rec Center’s repair budget. At the present time the repair budget seems to be doing fine which can be used for other repairs as they come. (Short, run-on conversation regarding cement) Page 13