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Minutes of a Meeting of the North Olmsted Parks & Recreation Commission October 3, 2005 year; Mr. DiSalvo replied, “Yes.” Mr. Baxter said that’s not comparing apples to apples but a year to eight months. Mr. DiSalvo responded that this was correct. In the past, a monthly budget could not be set because of the time the program registrations occur. It’s hard to run a budget month to month because it varies too much. Ms. Drenski said that the Rec Department bills in October for the September usage. It used to be projected for the year and divided by twelve; it never worked because one month can be much different than another. Mr. DiSalvo said that it doesn’t develop a pattern because registration dates change annually. Whether it’s an early spring registration or a late winter one, it’s hard to compare year to year mainly because of registration dates and either additional or programs taken away. Mr. Kelley asked Mr. Baxter if he was looking at numbers compared to last year (not revenue); just numbers of different people in different programs? Mr. Baxter replied that was important too, but the dollars are just as important or more important. He understands the difficulty, but asked Mr. DiSalvo if he knew where he was at. Mr. DiSalvo said that he knew where he was internally. He did not want to mislead anyone on numbers. The only issue is that it’s not official until it’s closed out up at City Hall. Linda (Andrews), Secretary, constantly runs whatever is encumbered as far as the expenses go; Barb (Bittner), Bookkeeper, has the income with issues on the spreadsheet on accuracy. The Rec Department has a relatively good idea on what is going on monthly. Duane (Limpert) will affirm that the Rec Center constantly does line transfers to keep it under control. As far as forecasting, the Rec is right on, so when the actual numbers hit, they are right on target. When the actual numbers hit, the Rec is not reeling to get the numbers in place. The system’s working, and Mr. DiSalvo said that once the year is over and the basic accounting software program is running at City Hall more efficiently, it will provide some better numbers. Mr. Baxter said that his only problem was that, as a group, the Commission could not tell by the report if it’s good, poor or outstanding. Mr. DiSalvo said that this might be true, but that there is about $400,000 left targeted for services. Looking at this report, one might think that impossible, but the rink program is just starting. Realistically, those numbers are not far off. The final numbers are two months old; the Rec Department is good at forecasting, but it’s not up to date. Mr. Limpert said that the property taxes, on the revenue side, tend to come as a lump sum, so running through August is two thirds of the year and, backing those numbers up, the Rec Department is close to forecast and the expenditures at $700,000 for a third of the year, the Rec is right about on target. Mr. DiSalvo said he knew the report sounded vague, but it was the best he could do for now. Mr. Baxter had one more question. He appreciated what Mr. DiSalvo had to say, but he noticed capital is way under spent and one would have thought that since August is the summer time, more of that money would have been spent. Mr. DiSalvo said that, typically, what happens with the capital outlay and knowing the pool problems the Rec Department has, he knows that money is earmarked toward capital improvements, but he would rather come up with the money somewhere. That is why the Commissioner purposely backed off when the pool troubles first started in May; he did not go forward with providing new bleachers at North Olmsted Park or the doors at the Rec because he knew there would be repair money needed for the pool. Since the Commissioner has been at the Rec Complex, half of the cap outlay goes toward emergency repairs. It would have had to come from somewhere, so the Rec just transferred more money for the indoor pool out of cap. He understood what Mr. Baxter was talking about. Mr. Baxter said Page 2